Planning for BarCampBirmingham
Please use tag: barcampbirmingham
BarCampBirmingham Planning Lunch 4 (August 23, 2006)
Taping session
- two wireless mikes, one wired
- can we get reporter on site?
- video coverage (not live)?
Preparation
- 7:30am on Saturday
- Figure out rooms, final logistics
- Need 3-4 people to help
Rooms available
- Large seminar room is available
- Outside Patio for breakfast
- maybe more
- Paul will know Saturday morning
Food/drinks
Tear-down
- clean up rooms and patio for Sunday
- wipe down bathrooms, kichen (if used)
- Mountaintop has cleaning supplies
- need 3-4 people to help
BarCampBirmingham Planning Lunch 3 (August 21, 2006)
Process
- Sign in
- Put name in fishbowl for prizes
- If you plan to speak, write topic on index card and tape on board
- View other topics you'd like hear, place checkmark on index card if interested
- Opening session
- Welcome, sponsors
- Planners organize sessions
- Coffee/donuts
- Offer session options
- 15 min -- short pitch
- 30-45 min -- full-on session
- Door prizes
- give away at throughout the day
- Explain at the beginning
- picking up trash
- session format
- talk about next time
- Misc
- directions to the room
- send out announcement on Wednesday
SAM's/Costco's
- plastic cups
- nametag labels
- index cards 5x7
- tape
- trash bags
Ask to volunteer/provide:
- pencils/pens/notepads
- presentation easels
- sharpies for schedule grid
- power strips, extension cords (label yours)
- whiteboard or butcher paper
- use of other rooms/overflow
- power strips, extension cords
- plastic cups
- fountain drinks
- taping/casting
Food/snacks
- snacks/coffee for breakfast -- provided by Hire Technologies
- pizza -- provided by TechBirmingham
- afternoon snacks -- provided by CTS
- napkins, cups
Documenting
This is from notes of our second BarCamp Planning Lunch.
Locations
- Mixer: Jim N' Nicks Southside - back room is reserved. Order your own food/drinks.
- BarCamp: Mountaintop Church, Vestavia Hills
Sponsors
- Mountaintop Church - providing venue at no charge
- TechBirmingham - providing lunch Saturday
- IPSA - providing T-shirts for event
- O'Reilly Media - providing books for door prizes
Other Items To Be Sponsored
- breakfast items Saturday morning
- snacks/drinks during the day
- door prizes
- badges for attendees
- anything else?
Possible Sponsors
- Apple
- Microsoft
- Adobe
- Headhunter Agencies (Savela, ITAC, etc)
- Local Media (al.com, Birmingham News, etc)
Venue
Let's pick a cool venue:
- McWane's center
- WorkPlay
- Vulcan Park
- unfortunately, one big room
- UAB Continuing Ed building
- 24 security
- need to discuss a Wifi
- Pickwick hotel
- Jim'n'Nicks Southside
- Hoover Met
- St. Vincent's Conference
Modular venue: use multiple places nearby.
Maybe Friday night at Vulcan park, then take to a more
Need flexibility for having multiple rooms, but it will be amazing if we have more than one full track the first time.
ScottSchram insists on it being non-smoking :)
Multiple tracks going on at one time.
Combine with TechMixer?
- TechMixer is on the weekday evening
- Thursday is overwhelmingly most popular day
- Sept 21, 2006
Participants
- Get UAB Computer Science folks to talk about their projects
- Talk with AIGA folks
- Griffin technology
- Auburn university
RSVP system to gauge participation?
Ask around.
Schedule
- Friday night mixer
- a couple of sessions
- later in the evening, around 8:00pm
- food, beer, drinks at a restaurant
- Saturday day session
- start on 10:00am
- designated lunch time
- official outing at the end (Vulcan park)
Sponsorship
Who do they write the check to?
T-shirts