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BarCampLA-4Planning

Page history last edited by PBworks 16 years, 5 months ago

BarCampLA-4 Planning

 

This page is intended for use by everyone involved in planning the upcoming BarCampLA-4. Make any appropriate changes. Happy editing!

 

Sign Up to Help Here

See the http://barcampla.org post for details.

 

Please edit to put your name down, and then send us an email to help@barcampla.org with your contact info. Thanks!

 

NOW

  • Publicity!
    • Everybody!
  • Shopping
    • Jane L.

 

SATURDAY

  • Set-up
    • Chef JoAnna
    • Crystal W.
    • Jason C.
    • Dan K.
    • Vaughn H.
  • Pick Up Coffee
    • Chris G.
  • Pick Up Ice
    • Chris G.
    • Vaughn H.
  • Pick Up Lunch
    • Your Name Here
  • Bring Beer
    • Andy S.
  • General Facilities Support
    • Michael Lambie

 

SUNDAY

  • Set Out Breakfast
    • Chef JoAnna
    • Crystal W.
    • Dan K.
  • Pick Up Coffee
    • Chasen Le Hara
  • Pick Up Ice
    • Chasen Le Hara
  • Pick Up Lunch
    • Your Name Here
  • General Facilities Support
    • Michael Lambie
  • Tear-Down/Clean Up
    • Michael Lambie
    • Vaughn H.

 

Registration Desk Team: Rachel Segal, Jennifer McCarthy, Chef JoAnna, Bronwen Liggitt, Markus Sandy

 

 

 

Budget

Item Quantity Unit Cost Cost
Parking $750.00
Tables/Chairs $250.00
Office Supplies $75.00
Coffee2$80$160.00
Muffins6$5.99$35.94
Bagels4$3.99$15.96
Fruit $80.00
Juice $20.00
Misc. $30.00
Water (35 ct.)10$5.39$53.90
Soda (36 ct.)11$8.50$93.50
Napkins1$10.39$10.39
Lunch (Saturday) $137.50
Dinner (Saturday) $880.00
Keg (Saturday) donated
Mixers/Alcohol $100.00
Lunch (Sunday)
Printing $20.00
T-Shirts $1384.26
Ice $50.00
Total $4146.45

 

T-shirts

Give the people what they want. For a standard, two color BarCamp logo with sponsors on the back of the shirt, done on brown blanks, 120 shirts comes out to $1384.26.

 

Size Breakdown:

 

Mens: (American Apparel 2001)

  • 4 Small
  • 32 Medium
  • 42 Large
  • 8 XL
  • 4 XXL

 

Ladies: (Bella 6000)

  • 3 Small
  • 17 Medium
  • 8 Large
  • 2 XL

 

Shopping Lists

 

Costco/Safeway

 

 

 

SATURDAY BREAKFAST (150 people)

 

- Coffee, filters

- Bagels/Muffins/Pastries

- Peanut Butter

- Jelly

- Butter

- Cream Cheese

- Fruit juice boxes (orange and apple)

- Fresh Fruit/Fruit Tray

- Yogurt

- A few good bread knives

- Cutting Board

- Toasters?

- Coffee Maker?

 

 

DRINKS (for meals and extra)

 

- Sodas

- Bottled Water (10-12 cases)

 

 

SNACKS (for lunch and extra)

 

- Chips

- Pretzels

 

 

PLATES, UTENSILS, ETC.

 

- Paper Plates

- Utensils

- Plastic Cups

- Insulated/Styrofoam Cups

- Napkins

 

 

CLEANING SUPPLIES

 

- 40 Gallon Garbage Bags (1 Box)

- Paper Towels (one industrial box

- Toilet Paper (a lot)

- Air Freshener (2 cans)

- Liquid Soap (2 bottles)

- Surface Cleaner (1 bottle)

- Clorox Wipes (donated)

 

 

Office Supplies

Inventory (donated from previous BarCamps and other)

- Duct Tape (Regular) - 1

- Duct Tape (clear) - 2

- Blue Tape - 2

- Scotch Tape -2

- Stickers (plenty)

- Label Name Badges - 100

- Hanging Name Badges - 75

- Large Sticky Notes

- Multicolored Click Sharpies - 8

- Black Click Sharpies - 4

- Marks-a-lot - 5

- Box of Pens

- Roll of Paper

- Copier Paper

 

Needed

- Box of Hanging Badges ~$60

- Sticky Mount for signs on walls

- Paper?

 

 

 

Stuff People have committed to bring

Printable version