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BarCampNYC4_Prep

Page history last edited by Peter Chislett 14 years, 10 months ago

Main Page

Location Resources

Prep Committees

 

Welcome / Registration / Tee Shirt / Schwag Tables

  • Badges

    • Team: Peter C., Sara Chipps
    • Procure
      • Badges/Inserts/lanyards
    • Printed on insert
      • UpperCase First Name, w/last name under it
      • Logo
      • Personal Tags (Lines)
      • hash: #barcampnyc4
      • Attendee's Twitter address
    • Assemble
    • Three different type/color badges
      • Attendee
      • Organizer
      • Sponsor
    • Purchase small amount of adhesive badges

       

  • Signage/table/chairs

    • Team: Eric Skiff, Fredrick Selby, Yuri (if needed), ITP student? Sara Chipps
    • Reg Table
      • 4 people working the table
      • 3 Servicing Attendees
      • 1 Servicing Walk-ups Not on reg list/Sponsors/Donations.)
    • T-shirt Table
      • 2 people
      • Seperate shirts by size in piles/boxes
      • Fold & Roll?

         

  • Reg lists

    • Print Multiple copies - Last Name - Alphabetical order Team: Peter
    • Printed out on lists
      • Name
      • Email Address
      • Attending Sunday check box?
      • Sponsor?
      • T-shirt Size

         

  • Attendee Greeting

    • First thing to ask Attendees "What name did you register under"
    • "Are you planning on coming Sunday?"
    • "Bring your badge tomorrow!"
    • "Tonight there's a gathering at ...."
    • "Tomorrow begins again at 9:30a"
    • "Are you planning on overnight?"
    • I.D. Check: Receipt, Photo ID or Business Card
    • Email reg list to George/security
    • Team/Volunteers: (Same as above - Skiff, Fredrick, Yuri, Student, Sara)

Sponsor Coordination

  • Lead: Frederic

  • Team: (See below)

  • Shwag/Raffle, etc.

    • Area/table? 
    • Raffle process - get the stuff from sponsors and set up to give out at panel Frederic
      • Bug
      • Bags from Spire
      • Meetup Schwag
  • Placards

    • Secure high res logos - Tony
    • Print (how many?) - Max
    • Positioning? --> Max give to grid-making crew

Space/room/signage set up

  • Lead: Sara

  • Team: Sara, Peter Laudati

Teardown/cleanup

  • Lead: Brian

  • Team: Brian, Chirag, Max

Grid Session Engineering

  • Lead: Sara, Peter Laudati, Yuri

  • materials

  • Setup

  • Signup process/admin

  • Staying on schedule

  • Strategy for realtime stream of grid - Sara, Peter L

  • Team: Sara, Peter Laudati, Yuri

Tech Ops

  • Lead (ITP liaison): (Alicia?)  (Who else wants in?)

  • Wi-fi, power strips, network cables, monitors, vga-mac connetors projectors, etc.

  • Attendee "quilt" project (Max)

  • Team:

F&B

  • Lead: Peter C., Peter L

  • Budget?

  • Peter Laudati and Fredrick Selby have cars for transport

  • Team: Peter C., Peter L

WEB SITE

  • Lead: Peter Laudati

  • Team: Peter L, Roman, Peter Chislett 

  • "My friend Gregory was able to turn our flyer into an HTML site, so we can use that as a starting point. If somebody wants to pick this up, let me know ASAP otherwise I'll try to find time to do it."

     

SUPPLIES/Materials

  • Lead: Alicia

  • Sharpies - thick black/red/blue/green sharpies

  • Paper/index cards Peter C. will bring leftover colored paper, Max will bring white paper

  • Blue Tape and Duct Tape Alicia is on it

  • Remember keep receipts for everything!

AFTER PARTY

  • Lead: Brett Petersel via Frederic Guarino

  • Team: TBD by Brett and Frederic

OVERNIGHT

  • Lead

  • Buy supplies: AKA sleeping bags, pillows, blankets --> Pete & Pete (he he he he)

  • Peter L will provide two XBoxes

  • Will will bring a projector

  • Peter L might bring a projector 

  • Ask Whitney for Rock Band 2 --> Frederic

  • Flyer - Tony

  • Space opening @ 10pm - Tony, Fredrick, Frederic

  • Team: Sara Chipps, Tony, more people TBD

 

Location Resources

 

Main Page