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BarCampRDUOrganizers

Page history last edited by Wayne Sutton 15 years, 10 months ago

Tasks:

T-Shirts

Details: 250 shirts from The Merch + graphic design coordination

Notes: Design and payment due 7/20

Budget:

Task Owner:

Party

Details:

Budget:

Task Owner:

Breakfast

Details: Bagels and Fruit for 175 from Bagels on the Hill

Budget:

Status:

Bagels on the Hill contact: 919-929-7700, 630 Weaver Dairy Rd, Chapel Hill, NC, 27514

Task Owner:

Coffee

Details: Bring Coffee for 175

Budget:

Task Owner:

Ice and Coolers

Buy ice the morning of, coordinate coolers

Budget: 50

Task Owner:

Lunch

Details: Lunch for ~200 from Neomonde Catering Raleigh

Budget: 1200

Status:

Task Owner:

Snacks and Supplies

Details: Snacks and Supplies for 200.

Snacks: Soda, Juice, Granola bars, fruit, etc.

Supplies: 2 Rolls butcher paper, large pack of pens, tape, loose paper,

large garbage bags, toilet paper, paper towels

Budget: 500

Task Owner:

Volunteer Coordinator

Details: Coordinate volunteers for

1) Trash collection during the day

2) Ongoing cleanup

3) Coffee management

4) Manning the tables

Task Owner:

Badges

Details: Buy badge supples/print out logoed badges for 250

Budget: 75

Task Owner:

Technology Coordinator

Details: Check wireless connections/SSIDS

Wireless Routers Support

Task Owner:

Schedule Grid

Details: Big paper scheduling grid - construction and mounting

Will start as soon after 8am as possible, will need a couple extra hands.

Supplies: Tape, scissors, big markers (from supplies list above)

Task Owner:

I think this is everything. This allocates 4900 out of 5000 pledged, so we

have a little error room if stuff costs more/less. Here are the donors and

how much they've donated:

FAQ

1) How do we handle paying for things? Is there an entity (BarcampRDU) that we can have things billed to or do we need to be reimbursed (which would be tricky for some of the more expensive stuff)?

We will try to get the donors to write checks directly to the vendors as often/much as possible. There is no entity officially. Any out of pocket transactions will probably go through Fred at this time.