BarCampRochester3 :: >Planning< :: Sponsors :: Media

Linky things

• Hanging nametags http://www.shoplet.com/office/db/AVE74520.html
• http://www.scottberkun.com/blog/2006/unconferences-and-limits-of-participation/
  • Allow folks to choose session, roundtable/hot-talk, etc.?
  • Build schedule skeleton: organization (10-11, timed 1-min-per-person intro+session prop?), sessions (11:30-1), lunch(1-1:30), sessions (1:30-3:00), siesta fiesta (3:00-4:00), sessions (4:00-?) dinner ??? wow, this can get pretty frantic...! Ensure >=5min breaks between sessions, too.

TODO

• If you're a new Host, check out Ten Steps to Organizing a Barcamp. Decide what your responsibility would be, or ask if you'd like some help fitting your skills in.
• BarCampLA postmortem is good readin'!
• Intermingled on this page are INFO, IDEA, and TODO items. If there is a TODO: that is Unassigned, feel free to put your name there to sign up for the task :D

Budget

• TODO: Do we have budget information from the last BarCampRochester?

Date/Time

• As listed on the Facebook group and event, Xodus by EGS is the same weekend.

*

Food

• Breakfast (bagels, coffee, juice)
• Lunch [pizza / open-faced sandwiches]
• Dinner more pizza!
• Random snacks and drinks
  • Get CSH coolers

Supplies

• Whiteboard roll-out paper
• nametag stickers (yay cheap)

Wi-Fi

• ITS will be set up in the IT conference room from 9-12 allowing non-RIT folks to register their laptops for wireless access

Facilities

• Contacted FMS about getting some big bonus trash cans so we can clean up after ourselves.

T-Shirts

• HTB Press (40 Humbolt St, Rochester NY 14609 Entrance on Culver Ave. 585-288-8550)
  • Estimated 40-50 shirts 60 dollar setup fee
    • 2 Week estimated production time
    • 2 Colors Front 1 Color Back - 5.15 per shirt - $317.50 for the order
    • 3 Colors Front 1 Color Back - 5.65 per shirt - $342.50 for the order
• Woodland Silkscreen Co. (394 Route 104 East Ontario, NY 14519)
  • Estimated 2-3 week production time
  • Flat setup fee of 15 colors per color per screen
  • 2 colors front 1 color back - 8 dollars per shirt 400 bucks + 30 front setup + 15 back setup = $445
  • 3 colors front 1 color back - 9 dollars per shirt 450 bucks + 45 front setup + 15 back setup = $510
  • These prices assume the images are camera ready. (Different image for each color) if not, then it will be higher.

Scheduling

• Each room will be a track, reserved in 30min blocks
• Room 2400 (IT conf room) will be the area for food / hanging out

Advertising

• Looks like we're only going to post around campus - canvassing begins as soon as flyers are printed.