18:06 < ongolaboy> ***** 1st point: Location and dates
18:06 < ongolaboy> no problem here i think ...
18:07 < Michael_Downey> It has already been decided, I think?
18:07 < ongolaboy> it has been set to college Libermann in douala, 7th november
18:07 < gaza> ok
18:07 < ongolaboy> Michael_Downey: you're right
18:07 < jeremybrown> just one point on the venue, would it be possible to get a few more pictures of the rooms?
18:07 < ongolaboy> jeremybrown: I'll check in the archives
18:08 < jeremybrown> that way we can know what sort of facilities we are planning for
18:08 < jeremybrown> cool, it looks like a great venue for us though
18:08 < Michael_Downey> Particularly take note about the electric connections in the rooms: how many, etc.
18:08 < jeremybrown> there are going to be a lot of laptops and other tech equipment so we need to plan for that
18:08  * ongolaboy takes concerns of Michael_Downey ....
18:09 < Sovo> internet
18:09 < jeremybrown> also how much does the venue cost, and how are we meeting this cost?
18:09 < ongolaboy> here is the picture sent in the mailing list of the courts http://picasaweb.google.com/lh/photo/DL3jQUPyzUuD6v0qheZ40A?feat=directlink
18:10 < ongolaboy> can we continue ?
18:10 < ongolaboy> feel free to speak :)
18:10 < gaza> yes if since we can't adress some of the points raised
18:11 < gaza> we need to talk to the guy who booked the place
18:11 < gaza> i think
18:11 < Michael_Downey> and who did book it?
18:11 < ongolaboy> gaza: it's me :)
18:11 < jeremybrown> just wondering about the cost of the venue, or did I miss that in the original email?
18:11 < gaza> k
18:11 < ongolaboy> I was working in that school
18:12 < Etum> jeremybrown:  you have all information in the original email
18:12 < ongolaboy> we should meet the school administration in september
18:13 < ongolaboy> in order to set the details
18:13 < Michael_Downey> who can be the delegates to go and meet them?
18:13 < ongolaboy> eventually got reductions...
18:13 < Etum> and I'm a former student of that school you can also note that the school is not too far from Ringo Headquaters in Douala that can be great for WIFI
18:13 < Sovo> :)
18:14 < ongolaboy> normally, i can be part of this delegation
18:14 < jeremybrown> nice!
18:14 < ongolaboy> someone else ?
18:14 < ongolaboy> we should not rely on 1 person ...
18:14 < Michael_Downey> who is close to douala?
18:15 < Etum> Michael_Downey: limbe guys are
18:15  * Michael_Downey looks at jeremybrown
18:15 < Michael_Downey> :)
18:15 < jeremybrown> sure, happy to go along
18:15 < jeremybrown> :-)
18:15 < gaza> i'm in douala
18:16 < ongolaboy> ok
18:16 < Sovo> i'm in douala too
18:16 < gaza> suggestion : lest channels all our concerns for the venue to ongola
18:16 < jeremybrown> okay, ongola, are you happy with that?
18:16 < ongolaboy> jeremybrown: that's ok
18:16 < gaza> i can assist in case of any need
18:17 < ongolaboy> i'll notice you in the mailing-list for the discussion with the school
18:17 < Sovo> ok
18:17 < gaza> ok i tihink we should move on
18:17 < Etum> ok
18:18 < ongolaboy> but please as Etum said, all the details are in my mail : "libermann as a possible venue"..
18:18 < Michael_Downey> Venue details here: http://groups.google.com/group/barcampcameroon/browse_thread/thread/10cb552fce8d8a39
18:18 < ongolaboy> ***** 2n point: The theme
18:19 < Etum> I thing digital Dreams is a good theme
18:19 < ongolaboy> fritz gave us a good vision of this barcamp :)
18:19 < jeremybrown> +1
18:19 < Michael_Downey> +1
18:19 < gaza> +1
18:19 < ongolaboy> some posts about that : http://downey.net/post/153877652/digital-dreams
18:19 < Sovo> +1
18:19 < ongolaboy> http://www.27months.com/2009/08/barcamp-cameroon-digital-dreams/
18:20 < ongolaboy> we has already grant it as i see :)
18:20 < jeremybrown> we might want to tidy this up/edit it and then use it... it is a great theme!
18:21 < ongolaboy> so, we continue ...
18:21 < Michael_Downey> is fritz here in the meeting?
18:21 < ongolaboy> ***** 3rd point: sponsors organiser
18:21 < Michael_Downey> if not, i will contact him about  editing the theme document
18:21 < ongolaboy> fritz was there in the morning
18:22 < ongolaboy> maybe he's busy right now
18:22 < jeremybrown> suggest Michael_Downey co-ordinates with Fritz
18:22 < Michael_Downey> +1 :)
18:22 < jeremybrown> Michael_Downey: ;-)
18:22 < ongolaboy> ok, make sure that fritz will be informed ...
18:23 < ongolaboy> next point
18:23 < ongolaboy> ***** 3rd point: sponsors organiser
18:24 < ongolaboy> i heard a lot of names since the beginning
18:24 < jeremybrown> ahandajf: you have been talking to Air France and Ringo
18:24 < ongolaboy> sounds good... I hope
18:24 < ongolaboy> ahandajf: ping
18:24 < jeremybrown> maybe ahandajf can take this on, to co-ordinate the sponsors
18:25 < gaza> the guy started a great job
18:25 < ongolaboy> is leslie from RINGO around ?
18:25 < Etum> ahandajf: are you with us?
18:26 < jeremybrown> just pinged ahandajf on twitter, he seems inactive
18:26 < Etum> Afrovision, Kerawa, Limbe Labs, Ringo, who else?
18:26 < ahandajf> we need also to make an evaluation of the capacity
18:26 < Michael_Downey> we can enlist him now and if he says no, find someone else :)
18:26 < jeremybrown> etum: Air France
18:26 < jeremybrown> Michael_Downey: lol, agree
18:26 < Michael_Downey> Do we know if there are restrictions on the Air France fare? For example, number of persons.
18:27 < Michael_Downey> Many airlines offer special prices only if 10 or more people fly, for example.
18:27 < gaza> quit
18:27 < ahandajf> are they going to provide the table and chair ?
18:28 < ongolaboy> no, we have to find them
18:29 < ongolaboy> can we summarize what each sponsor can provide us ???
18:30 < ongolaboy> ...
18:31 < Michael_Downey> Who here has been talking with any sponsors?
18:31 < ongolaboy> ahandajf :)
18:31 < ongolaboy> RINGO stands itself
18:31 < Michael_Downey> jeremybrown: Any info from Ringo?
18:31 < jeremybrown> Ringo are up for Internet and possibly t-shirts/caps, ahandajf can fill in the rest
18:32 < jeremybrown> Ringo might even stretch to paying for the venue
18:32 < Michael_Downey> we will need to know the exact cost for the venue before asking them
18:32 < ongolaboy> jeremybrown: nice.
18:32 < jeremybrown> Michael_Downey: true, which is why they aren't committed to that yet
18:33 < ongolaboy> Michael_Downey: in order to evaluate exactly we should plan a budget
18:33 < jeremybrown> ongolaboy: ahandajf is the man
18:33 < Michael_Downey> ongola: Try to find out the exact cost for the venue, and provide to jeremybrown and ahandajf
18:34 < ongolaboy> Michael_Downey: the cost of the venue is known
18:34 < jeremybrown> Limbe Labs would be happy to provide a projector at the least, plus any networking equipment for the day, gigabit wireless router, networks switches and ethernet cables
18:34 < ongolaboy> we should add stuff like chairs,tables,
18:34 < jeremybrown> ongolaboy: can we get a discount, and do we need the outside playing fields?
18:35 < jeremybrown> ongolaboy: indoor gymnasium might be all we need
18:35 < ongolaboy> It depends
18:35 < ongolaboy> if we want to talk of many topics, not sure that the gymnasium will be enough
18:36 < ongolaboy> but it's up to us :)
18:36 < jeremybrown> ongolaboy: but can we present outside? wouldn't a couple classrooms be better?
18:36 < ongolaboy> the classrooms are too far
18:36 < jeremybrown> ongolaboy: indeed, we might need a bit of flexibility on the day, which a few extra rooms might give us
18:37 < jeremybrown> ongolaboy: outside presenting is a bit hard sun/rain etc
18:37 < ongolaboy> that's why i was talking about the outside playing fields
18:37 < Michael_Downey> Maybe one big room, and two small rooms, if that is available?
18:38 < ongolaboy> difficult to find them ...
18:38 < ongolaboy> that's why i have suggested the gymnasium
18:38 < jeremybrown> ongolaboy: are the classrooms in use then?
18:39 < jeremybrown> ongolaboy: we will need space for breakout groups as well for discussing different topics that come up on the day etc.
18:39 < ahandajf> i don't remember exactly the cost , will take that one
18:39 < ahandajf> we are in discussion with Ringo for the internet , no official YES as yet  so we are working on a backup plan
18:39 < ongolaboy> between the classroom and the gymnasium there is more thant 200m
18:40 < Etum> we can divide the gymnasium in three parts may be but there will be alot noise so i suggest that we use the handball and basketball fields nearby
18:40 < ongolaboy> and we cover the outside playing fields ...
18:41 < ongolaboy> djorwe: Maurice_ hi and welcome
18:41 < djorwe> Thanks! Hi to every one
18:41 < jeremybrown> hmmm, I'm a bit concerned about the weather and lack of shade/rain cover outside
18:41 < Maurice_> thanks
18:41 < Etum> nadytch: welcome mami
18:42 < ongolaboy> :)
18:42 < jeremybrown> ongolaboy: sorry to bang on about this and it is slightly off topic as this is going back to point 1...
18:42 < nadytch> thanks you oohh
18:42 < ongolaboy> jeremybrown: don't worry. that's why we are here tonight
18:43 < Etum> i think that we have to focus on sponsorship and let all about venue and rooms in charge of the person accountable fo topic 1
18:43 < jeremybrown> ahandajf: do you want to take on the leadership of sponsorship person?
18:43 < ongolaboy> Etum: +1
18:44 < Etum> ahandajf: where are you?
18:44 < ongolaboy> :)
18:44 < jeremybrown> ongolaboy: just don't want to drag things on, but I'm worried about the venue being suitable, was imagining school classrooms etc
18:44 < jeremybrown> Etum: okay agree
18:45 < jeremybrown> what are the other sponsors bringing to the event? Afrovision, Kerawa etc?
18:46 < ongolaboy> any people form Afrovision or Kerawa here ?
18:46 < Michael_Downey> i don't think fee is here from kerawa
18:47 < Etum> Africa 2.0 Cameroon will sponsor the midday lunch
18:47 < jeremybrown> okay someone (ahandajf ?) can talk to those guys, and Etum
18:47  * ongolaboy applause
18:48 < jeremybrown> Etum: nice one!
18:48 < nadytch> great
18:49 < ongolaboy> by the way, can we estimate the number of people that can attend ? 
18:49 < Etum> 100
18:49 < jeremybrown> I would suggest we still need sponsors for the evening time - drinks etc
18:49 < jeremybrown> anything else that we need sponsors for?
18:49 < jeremybrown> ongolaboy: 50? that is the allocation on eventbrite at the moment
18:50  * ongolaboy just want to know...
18:50 < jeremybrown> I guess we will know closer to the event, esp once we publicise it further, will need everyone to evangelise the event
18:51 < Etum> i think we will have people unregistred in the event but 100 is the max that we can have I think and that will be great
18:51 < septox_> .
18:51 < ongolaboy> ok, anything else to add about the sponsorship ?
18:52 < ongolaboy> we should also *secure* the equipment ...
18:52 < jeremybrown> suggest we get ahandajf to be our lead guy on sponsorship
18:52 < Michael_Downey> Is 100 a reasonable guess, will there really be that many? Or more likely maybe 50, 40, 60 ... ?
18:52 < jeremybrown> ongolaboy: good suggestion!
18:52 < Etum> +
18:53 < Etum> Michael_Downey:  I'm an optimistic guy
18:53 < Michael_Downey> Does anyone have cable locks or other things to secure equipment in the rooms?
18:53 < ongolaboy> it's better to estimate a big number rather than a small one ... :)
18:54  * ongolaboy take notes about the security ...
18:54 < nadytch> did you think about partnership with media ?
18:55  * ongolaboy remember that Etum and ahandajf wrote something about that
18:55 < nadytch> ok
18:56 < ongolaboy> and E. Tamba volunteer to help on that issue
18:56 < Etum> nadytch: good point I think that some medias can help us and ahandajf can tell more
18:56 < ongolaboy> is E. Tamba there ?
18:57 < Etum> Le Messager has already published and article, Read Write Web will also, I thinl mashable will
18:57 < Etum> we need some others for sure
18:57 < ahandajf> This is what i can say about sponsors : Open Solutions Cameroun will take the cost of the venue , Spotlight will provide some hotesses
18:57  * ongolaboy will talk with some guys from CRTV ...
18:58 < Etum> ahandajf: great!!!
18:59 < jeremybrown> ahandajf: wonderful stuff man!
18:59 < ongolaboy> we'll continue to ask advices to TAMBA concerning the press matters ...
18:59 < nadytch> so you have to think about some perdiem for them or something like that
18:59 < ongolaboy> :)
19:00 < Etum> nadytch: they will get some dinks after
19:00 < nadytch> etum : lol
19:01 < ongolaboy> ok
19:01 < ongolaboy> shall we continue ?
19:01 < ahandajf> Ringo we are still waiting for the official YES
19:01 < ahandajf> and are aslo working on a back plan to get the internet
19:02 < Etum> yep
19:02 < jeremybrown> ahandajf_: if all else fails we can provide our 512 Ringo line for the day
19:02 < jeremybrown> ongolaboy: yep
19:02 < ahandajf_> ok
19:02 < ahandajf_> that should not be a pb
19:03 < ongolaboy> ******* 4th point: food organiser ****
19:03 < ongolaboy> who ? what? how ?
19:03 < ahandajf_> Ah !
19:03 < ahandajf_> let me start
19:04 < ahandajf_> i'm working on a plan for a drink or Dinner on Friday and a dinner to close the event on saturday
19:04 < ahandajf_> more udpate later
19:05 < ahandajf_> if no misstake the lunch is taken care by Etum
19:05 < Etum> I will provide the lunch on saturday
19:05 < jeremybrown> ahandajf_: great stuff, we can do some final arrangements and stuff on the Friday dinner
19:05 < Etum> ahandajf_: yep
19:05 < Etum> so for the lunch what do you want?
19:05 < ahandajf_> and we are providing all catering materials
19:06 < ahandajf_> just looking for a sponsors for the drinks and coffee during the day
19:06 < Etum> ahandajf_: who drinks coffe in cameroon? lol
19:07 < Etum> ahandajf_: said some castel and Top ananas
19:07 < ahandajf_> ME !
19:07 < nadytch> Etum lol, good question
19:07 < ongolaboy> ahandajf_: people around here prefer beer :D
19:07 < ahandajf_> and we have the best tea in world that will be available !
19:07 < ongolaboy> ahandajf_: do we even know that ??
19:08 < ahandajf_> sorry but no beer during the day !
19:08 < ongolaboy> ahandajf_: I'm with you *but* the others ...?
19:09 < Michael_Downey> maybe beer only later in the day :)
19:09 < ahandajf_> i don't think having a bar open during the event will help...
19:10 < ongolaboy> more seriously we should note have beer at least during the morning
19:10 < Etum> ahandajf_: +1
19:10 < ongolaboy> don't forget that there will be some young student too
19:11 < ahandajf_> i'm serious , i'm against any alco provided by us during the day
19:11 < Michael_Downey> ahandajf_ +1
19:11 < ahandajf_> what happen if someone dring too much ?
19:11 < ahandajf_> who is going to handle it ?
19:11 < Michael_Downey> some guys may prefer to drink beer and not participate
19:12 < Etum> ok no beer during the event just Top ananas and Tolé tea
19:12 < Etum> we will drink at the dinner
19:13 < jeremybrown> Etum: +1
19:13  * Michael_Downey prefers top orange
19:13 < ongolaboy> Etum: for lunch: sandwiches can fit 
19:14 < nadytch> and nuts
19:14 < ahandajf_> we are thinking about something simple and not heavy
19:14 < nadytch> cakes
19:14 < Michael_Downey> banana, ground nut ...
19:15 < ongolaboy> Michael_Downey: why not ? +1
19:15 < Michael_Downey> or ... maybe just invite some vendor to be there?
19:15 < Etum> makala waiti haricot and small fried chicken
19:15 < ongolaboy> Michael_Downey: even though you don't invite them they will be around :D
19:16 < Michael_Downey> yes
19:16 < Michael_Downey> should food and drinks be allowed in the rooms?
19:16 < septox_> .
19:16 < Michael_Downey> i could imagine some guy spilling drink in his laptop keyboard
19:17 < ongolaboy> is there some women to help us here ? or Etum you'll find them ? ;)
19:17 < ahandajf_> was more thinking about having a space outside to eat
19:17 < ahandajf_> yes 10 nice and young girls
19:17 < Michael_Downey> Churchill can find some women, i think
19:17 < jeremybrown> Michael_Downey: that's his problem!
19:17 < jeremybrown> ahandajf_: what about those hostesses you mentioned?
19:17 < Michael_Downey> jeremybrown: I am sure he would have no problem with it
19:18 < ongolaboy> ahandajf_: we'll set a space outside for the food
19:18 < ahandajf_> yes we have planned to have 10
19:18 < Michael_Downey> so that is 1:10 hostess to person
19:19 < ongolaboy> it should be fine...
19:19 < ahandajf_> is that to much ?
19:19 < Michael_Downey> ahandajf_: If they are not being paid, you can always invite more :)
19:19 < Etum> for some persons not lol
19:19 < nadytch> I think it's too much
19:19 < Michael_Downey> maybe 100 hostesses
19:20 < Etum> lol
19:20 < Etum> 10 is Ok
19:20 < nadytch> too much
19:20 < ongolaboy> Etum: Michael_Downey :D
19:20 < nadytch> what will they do ?
19:20 < Michael_Downey> seriously, 10 is probably plenty, or even too much
19:20 < ahandajf_> they are paid ! amd they are professionals ! so guys forget about trying something LOL
19:20 < nadytch> i'm talking about what they have to do ?
19:20 < ongolaboy> +1 for 10 ..it's *enough*
19:21 < Etum> they will increase the number of participants
19:21 < ongolaboy> :D
19:21 < ahandajf_> they will assist in the morning , welcome evryone
19:21 < Michael_Downey> they will make sure people stay at the event
19:21 < nadytch> Etum : lol
19:21 < ahandajf_> help you if you want water or something esle during the day
19:21 < ahandajf_> and help to serve the lunch
19:22 < ongolaboy> then you should think about their rewards ...
19:22 < Etum> ahandajf_: but something will be tried even if you don't want so we can now go ahead
19:22 < nadytch> ongolaboy : right
19:22 < ahandajf_> they are paid for that ! !
19:23 < ongolaboy> ahandajf_: you mean for 10 right ?
19:23 < nadytch> i think you can just let them help for lunch
19:23 < Michael_Downey> maybe there should be a welcome document to give to everyone in the morning
19:23 < Michael_Downey> how to connect to internet, possible topics, information about food, etc.
19:23 < ahandajf_> the cost is the same for 1 hour or 1 full day ! ! !
19:23  * ongolaboy note for the 'welcome document' ...
19:24 < jeremybrown> ongolaboy: Michael_Downey : maybe we can stick this stuff up on the walls
19:24 < Michael_Downey> jeremybrown: True
19:24 < ongolaboy> +1
19:24 < Michael_Downey> save paper
19:25 < ahandajf_> good !
19:25 < ongolaboy> can we continue ?
19:25 < Etum> +1
19:25 < jeremybrown> ongolaboy: +1
19:26 < ongolaboy> ******* 5th T-shirt organiser *****
19:26 < ongolaboy> i think it depends a lot of sponsors
19:26 < Michael_Downey> I thought Ringo is interested in t-shirts?
19:26 < ahandajf_> yes
19:27 < Michael_Downey> Also, who will design the t-shirt image?
19:27 < jeremybrown> I'm happy to assist in the design
19:27 < ahandajf_> but nothing is official yet
19:27 < ongolaboy> but we should have a dateline, if we want to produce enough t-shirts ...
19:27 < Michael_Downey> Already there is a logo for the event
19:27 < Michael_Downey> Does anyone know a business who can print the tshirts?
19:27 < jeremybrown> but I'd rather not organise the printing - don't think you want a whiteman negotiating on price! ;-)
19:28 < ahandajf_> i do
19:28 < jeremybrown> ahandajf_: I'd be happy to help do the design if you can liase with the printer
19:28 < Michael_Downey> jeremybrown: I think it may be good to have the date at least also on the t-shirts
19:29 < Michael_Downey> jeremybrown: and location
19:29 < jeremybrown> Michael_Downey: if I'm the designer I'll send out a draft design before we go for the final
19:29 < Michael_Downey> jeremybrown: And sponsors with small logo maybe? If they are on the t-shirt maybe they can give more
19:30 < Etum> Michael_Downey: I don't think that havind date and location is good because can reused it for another edition
19:30 < ongolaboy> Michael_Downey: they can even ask for more space on the t-shirt ..
19:30 < Michael_Downey> yes
19:30 < ongolaboy> Etum: +1
19:30 < jeremybrown> I guess the main point of this discussion now is to get a nominated t-shirt person for design and printing
19:30 < jeremybrown> Etum: problem is will we have the same sponsors?
19:31 < Michael_Downey> one thing to determine, is how long it will take to make the shirts
19:31 < Michael_Downey> if it's not very much time, there will be a better idea of how many are needed
19:31 < ongolaboy> that's why i was talking about *date* earlier ...
19:31 < ahandajf_> let check that and get back to you next week
19:31 < jeremybrown> suggest as an action that ahandajf_ and I co-ordinate and report back to the group
19:31 < Etum> jeremybrown: why not
19:32  * ongolaboy note that ahandajf_ will notice us about t-shirt next week
19:32 < jeremybrown> Etum: we might bring on more sponsors for the next event etc.
19:33 < Etum> jeremybrown: ok
19:33 < septox_> .
19:34 < ongolaboy> 6th point ?
19:34 < jeremybrown> ongolaboy: +1
19:34 < ongolaboy> ******* 5th Wi-fi organiser *****
19:35 < ongolaboy> we talked a bit about that ..
19:35 < Michael_Downey> Ringo with Limbe Labs providing network equipment?
19:35 < jeremybrown> ongolaboy: this depends a bit on what Ringo want to do but i think we are covered for now
19:36 < ongolaboy> Michael_Downey: I guess we are confident about Limbe Labs, right ?
19:36 < jeremybrown> Limbe Labs will be happy to provide the networking stuff and bring our ringo modem at 512 as a backup
19:36 < jeremybrown> ongolaboy: what are you suggesting?
19:36 < ongolaboy> Concerning RINGO, it will depend
19:36 < ongolaboy> jeremybrown: I have no other proposition right now
19:37 < ongolaboy> but i can bring my modem too and share it ... :)
19:37 < ahandajf_> let's see if RINGO is with us but anyway i don't see any pb we have backups plan
19:37 < Michael_Downey> Someone should be named as a network coordinator
19:38 < ongolaboy> it's true that we'll have to set a small LAN ...
19:38 < djorwe> will also bring my ctphone modem
19:38 < jeremybrown> Michael_Downey: happy for Limbe Labs guys to take that on
19:38 < Michael_Downey> anyone good with network hardware?
19:38 < jeremybrown> Michael_Downey: we got it all
19:38 < Michael_Downey> ok
19:38 < jeremybrown> gigabit router and switch and cables etc
19:38 < Michael_Downey> and anyone can bring stuff if they want
19:39 < septox_> yep
19:39 < Etum> coool
19:39 < Michael_Downey> hope someone can bring network cables and switches, in case of wireless problems
19:39 < jeremybrown> Michael_Downey: covered
19:39 < Michael_Downey> cool
19:40 < ongolaboy> I can help to coordinate everything related to network ..
19:40 < Michael_Downey> "no firewall, connect at your own risk" :)
19:40 < ongolaboy> and *secure* the equipment before and after the event ...
19:40 < jeremybrown> ongolaboy: I'll get one of the guys here to talk to you, agree about security!
19:41 < ongolaboy> jeremybrown: ok
19:41 < jeremybrown> next point?
19:42 < ongolaboy> ******* 7th point official sign up for the event *****
19:42 < Etum> yep
19:42 < Michael_Downey> http://barcampdoula.eventbrite.com
19:42 < Michael_Downey> sorry typing error :) http://barcampdouala.eventbrite.com
19:43 < jeremybrown> so done... thanks ahandajf_
19:43 < jeremybrown> next?
19:43 < ongolaboy> ok
19:43 < ongolaboy> ******* 8th point  projectors, badges, paper ...*****
19:44 < Michael_Downey> let a vendor sell paper, pens if people do not bring them :)
19:44 < ahandajf_> Paper and badges it's me
19:44 < jeremybrown> Limbe Labs is happy to provide our Benq Joybee GP1 projector, but it needs to be secured
19:44 < ongolaboy> and everybody can help with some pens and paper :)
19:45 < Michael_Downey> jeremybrown: VGA connector? Any other types of connectors?
19:45 < jeremybrown> suggestion for badges - people write their real name and nickname, plus three words that describe what they are interested in
19:45 < jeremybrown> Michael_Downey: VGA
19:45 < Etum> I can provide with pens
19:45  * ongolaboy take notes about security... sensitive issue
19:45 < ahandajf_> any connector for Mac ???
19:45  * Michael_Downey only has DVI output unless using an adapter
19:46 < jeremybrown> I have the mini display port adapter and the dvi adapter for the older macbook pros like yours
19:46 < ongolaboy> jeremybrown: maybe we should open a thread in the mailing list asking for the profiles ???
19:46 < jeremybrown> so covered on the mac front
19:46 < jeremybrown> ongolaboy: I guess, but this can be done on the day really easily with the hostesses telling people what to do
19:47 < ongolaboy> septox_: can you help me to record this meeting, at least from now ?
19:47 < jeremybrown> it can also serve as an icebreaker on the day, name and your three words, works really nicely
19:47 < Michael_Downey> This is somewhat related: I suggest allowing presenters to publish their presentations on the wiki or some other web site
19:47 < ongolaboy> jeremybrown: ok
19:47 < jeremybrown> Michael_Downey: agree we will try and keep a record of all presentations and blog them afterwards
19:48 < ongolaboy> we should have a public space for all our documents....
19:48 < jeremybrown> anyone can upload to the google group their files
19:49 < jeremybrown> also wiki can be used for tracking docs and presentation that are stored in other places
19:49 < ahandajf_> we should aslo update the web page
19:49  * ongolaboy would like that we keep record of everything: presentation,budget, etc..it will be helpful
19:50 < jeremybrown> ahandajf_: I'm happy to do that
19:50 < ahandajf_> ok
19:50 < Michael_Downey> the wiki will be good for tracking budget etc
19:50 < ongolaboy> Michael_Downey: barcamp.org you mean ?
19:50 < jeremybrown> ongolaboy: can you put your notes on the mailing list or the wiki? or both?
19:50 < Michael_Downey> yes
19:50 < ongolaboy> jeremybrown: I will
19:50 < jeremybrown> ongolaboy: that's the best wiki for this sort of thing
19:50 < jeremybrown> ongolaboy: cheers!
19:51 < ongolaboy> nice !
19:51 < ongolaboy> :)
19:51 < ongolaboy> next point ?
19:51 < jeremybrown> ongolaboy: +1
19:51 < Michael_Downey> +1
19:51 < Etum> +1
19:51 < ongolaboy> ******* 9th point  photography ...*****
19:51 < Michael_Downey> Has anyone seen http://www.coveritlive.com/?
19:52 < Michael_Downey> live blogging which allows photos, etc., to be posted in real-time
19:52 < jeremybrown> nope, is it any good?
19:52 < Michael_Downey> I haven't used it :) but it is free
19:53 < jeremybrown> how does it work with flickr
19:53 < Michael_Downey> I can investigate it further
19:53 < Michael_Downey> will report back later
19:53 < ongolaboy> ok
19:54 < ongolaboy> i remember that that for people who will upload photos you should tag them with *barcampcameroon* ..
19:54 < Michael_Downey> yes
19:54 < ongolaboy> any pics will be appreciated... I think :)
19:55 < nadytch> yes
19:55 < Michael_Downey> i will also contact maneno to see about integrating it into the blog
19:56 < jeremybrown> cool, sounds like we got this covered
19:56 < ongolaboy> ******* 10th point video,record talks,interview  ...*****
19:56 < ongolaboy> who's in charge of what ??
19:56 < Michael_Downey> I just had a thought about audio/video podcast to be posted online after the event
19:57  * ongolaboy think that there should be someone to make small interviews to people during the event
19:58 < Michael_Downey> reporter/journalist :)
19:58 < jeremybrown> ongolaboy: +1
19:58 < ongolaboy> Michael_Downey: not only journalists ... if possible
19:58 < Etum> +1
19:58 < Michael_Downey> does anyone have a microphone and recording equipment?
19:58 < jeremybrown> Michael_Downey: or a decent video recorder
20:00 < jeremybrown> anyone?
20:00 < Michael_Downey> ... maybe not?
20:00 < Michael_Downey> audio could be recorded on a pc/laptop if there is a micro
20:00 < jeremybrown> I can record video on my digital camera
20:01 < jeremybrown> I'm sure Bill or one of us can run around doing some interviews using the mike of the digital camera, it there isn't too much bg noise it comes out okay
20:01 < Michael_Downey> maybe this issue should be delayed until the next meeting
20:01 < ongolaboy> we can even keep in touch with those outside through this IRC channel ;)
20:01 < ongolaboy> and display it on a wall
20:01 < Michael_Downey> or twitter?
20:01 < ongolaboy> yeah...
20:02 < Michael_Downey> Let me look at CoverItLive because it may solve some of these questions
20:02 < jeremybrown> I'd thought of that and there are some cool ways to show all the tweets as the event goes on
20:03 < jeremybrown> okay suggest we delay this point till later, when we have more info
20:03 < Michael_Downey> +1
20:03 < ongolaboy> ******* 11th point live streaming *****
20:03 < ongolaboy> possible ?
20:04 < jeremybrown> over ambitious?
20:04 < Michael_Downey> not without recording equipment :)
20:04 < ongolaboy> ok
20:04 < ongolaboy> next point
20:04 < ahandajf_> let's put it on hold for the moment
20:04 < ongolaboy> ******* 12th press announcements *****
20:05 < jeremybrown> I believe ahandajf_ and Etum have been working on this
20:05 < ongolaboy> right...
20:05 < ahandajf_> we have to finish the document
20:05 < Michael_Downey> not only what to say, but who to inform
20:05 < ongolaboy> i was just following my agenda...
20:05 < Etum> jeremybrown: you can add etamba
20:06 < ongolaboy> and the last and the *most* important point ...
20:06 < ahandajf_> the document will be sent to all on sunday
20:06 < ongolaboy> ******* 13th program and format of the event*****
20:07 < ongolaboy> what do we want to do during this day
20:07 < ongolaboy> let me remind you some mails ...
20:08 < Etum> I vote for a mix format of presentations
20:08 < Etum> we can have some concurrent tracks of 1h duration
20:08 < ongolaboy> Etum: you overtook me :)
20:09 < Michael_Downey> Should each track have his own theme
20:09 < ongolaboy> gaston ndoumbe complained that we wanted a took geeky event
20:09 < ongolaboy> celestain fonge agreed with him
20:09 < Michael_Downey> maybe a geek track and a business track
20:10 < ongolaboy> they want that the morning should be set for geek track
20:10 < Etum> Michael_Downey: we can have: business, technology and open presentation for some great stuffs or ideas froms partner or participants
20:10 < ongolaboy> the afternoon for business
20:10 < jeremybrown> I would suggest that we use the grid approach on the day to see who has prepared what
20:10 < jeremybrown> if there are more geek talks than business or vice versa then fine
20:11 < ongolaboy> I think we should leave some empty track for those who stand this day and want to present something
20:11 < jeremybrown> but I'm against over planning the day's program as this is supposed to be an unconference
20:11 < Michael_Downey> jeremybrown: +1
20:11 < ongolaboy> jeremybrown: +1
20:11 < jeremybrown> and I'm against a hybrid approach
20:11 < Michael_Downey> if you split the day into half, some people will only stay half day
20:11 < ongolaboy> just focus on the theme : _digitalDreams_
20:12 < jeremybrown> because if you have the main room for speakers and a side room for others everyone might only stay in the main room to see the "headline" speakers
20:12 < jeremybrown> the mechanics of barcamps on the day will work for us
20:13 < Michael_Downey> is there anything in writing about this approach?
20:13 < jeremybrown> just get all presentations up, and gauge the popularity by a show of hands then allocated into the grid
20:13 < Etum> I think that we have to secure some presentations as this is a new sort of conference for some of us
20:13 < ongolaboy> Etum: do africastartupchallenge will show up ?
20:14 < Michael_Downey> it seems to me that people with only very short and simple presentations should be encouraged to speak
20:14 < Etum> ongolaboy:  will only have 30' of winners presentation and some will talks about their projects
20:15 < ongolaboy> we should secure some presentations ... and explain the *concept* to the attendees...
20:15 < Michael_Downey> the concept can also be explained on the web site in advance
20:15 < jeremybrown> I don't think we will run out of presenters for the day, we have ahandajf_ and Etum plus I'm sure a few of us here in Limbe and Buea will present
20:15 < ongolaboy> don't forget that we are in africa/cameroon....
20:15 < jeremybrown> we will need to do email updates to all the signed on attendees to make sure they know they should be prepared to present
20:16 < jeremybrown> in French or English - it doesn't matter
20:16 < Michael_Downey> should there be a maximum time limit on presentations?
20:16 < jeremybrown> Michael_Downey: yes
20:16 < ahandajf_> yes
20:16 < ongolaboy> many of us do not even understand what web 2.0 and related stuff stant for ..
20:16 < Michael_Downey> some guys may want to talk all day :)
20:16 < Etum> yes
20:16 < Etum> Michael_Downey: lol
20:17 < ongolaboy> :D
20:17 < jeremybrown> I would suggest 1 hour sessions with actual talk time of 45 mins
20:17 < ongolaboy> 30' is enough
20:17 < jeremybrown> this can be split into 2 x 25mins for shorter presentations
20:17 < ahandajf_> 30 minutes , non ?
20:17 < jeremybrown> we need to create time into the schedule for introductions and setup of computers etc
20:18 < ongolaboy> so 25' for the speak and 25' for the questions
20:18 < jeremybrown> I'm happy for 20 mins, would prefer that really, shorter is better
20:18 < jeremybrown> 25 mins for q's might be a bit long, depends on the presentation
20:18 < ongolaboy> we'll create a timetable like this one http://www.redhat.com/magazine/022aug06/features/barcamp/barcamp_schedule_big.jpg
20:18 < jeremybrown> but we do need time in the schedule for breakout groups and reporting back
20:19 < Michael_Downey> ongloaboy: +1
20:19 < jeremybrown> ongolaboy: +1
20:19 < Michael_Downey> and don't forget time for lunch
20:19 < Michael_Downey> and some small breaks
20:19 < ongolaboy> so we need someone to coordonate the tracks ...
20:20 < jeremybrown> each room has to have a moderator to introduce and keep the session within time limits
20:20 < Michael_Downey> track-master
20:20 < jeremybrown> suggest we finalise this a bit closer to the time on the final details but that we agree on our approach and the talk lengths
20:20  * ongolaboy note that we need  track-master
20:21 < Etum> I can take the business room
20:21 < ongolaboy> jeremybrown: agree with your approach
20:21 < jeremybrown> Etum: what do you mean by business, what sorts of topics would be covered?
20:22 < Etum> jeremybrown: just want to say that I can coordinate one rome
20:22 < Etum> as track master
20:22 < jeremybrown> Etum: be my guest, I like to hover at the back ;-)
20:23 < ongolaboy> .
20:23 < jeremybrown> Etum: just wondering at the topics that ppl would want to cover under business, can't these be interwoven with the other talks as long as they are along the theme of Digital Dreams?
20:24 < jeremybrown> if we have enough talks for 3 rooms on the day we may need to create extra capacity
20:24 < jeremybrown> but we need to chose the format (talk time + q time) now so that we can start informing people
20:25 < ongolaboy> 20 + 20 should be enough ...
20:25 < jeremybrown> also suggest the track master lets people know when they are getting close to the end of their allocated time by flashing a card with the remaining time from the front
20:25 < Michael_Downey> 2 minute warning
20:25 < Etum> 25 + 25 is good for me coz we will have to explain some stuff
20:25 < jeremybrown> Michael_Downey: yep!
20:25 < jeremybrown> Etum: +1
20:26 < Etum> 5 mins beetween 2 sessions
20:26 < ongolaboy> Etum: +1 then
20:27 < ongolaboy> any other issues ?
20:27 < ongolaboy> do we agree with that format ?
20:28 < jeremybrown> so maybe 2 sessions from 10-12 then lunch 12-13 then 2 sessions 13-15 plus time for breakouts etc and further talks
20:28 < Michael_Downey> i suggest propose this and maybe change it slightly if necessary, but not much and not too close to the event
20:29 < jeremybrown> 9-10 for arrival and people getting together, writing their talks etc
20:30 < Michael_Downey> maybe reserve one hour for very short talks?
20:30 < Michael_Downey> like 5-minute long talks
20:30 < jeremybrown> shorter talks can also happen in the afternoon to keep people awake
20:30 < Michael_Downey> something like TED
20:30 < Etum> agree
20:31 < jeremybrown> +1
20:31 < ongolaboy> where will you insert these short talks  exactly ?
20:31 < ongolaboy> just after the lunch ? of after the sessions ?
20:31 < Michael_Downey> maybe 2PM or 3PM
20:31 < Michael_Downey> when people are wanting to sleep :)
20:32 < ongolaboy> ok, so between the 2 sessions right ?
20:32 < Etum> or during the coffe time
20:32 < jeremybrown> sounds good, we can work on the finer points closer to the time
20:32 < Michael_Downey> agree
20:32 < Michael_Downey> just note that one hour will be reserved for short talks
20:33 < ongolaboy> that's fine
20:33 < jeremybrown> wow, marathon IRC guys!
20:33 < ongolaboy> :)
20:34  * Michael_Downey drinking coffee
20:34 < jeremybrown> are we covered?
20:34 < Michael_Downey> when will be the next IRC meeting?
20:34 < ongolaboy> jeremybrown: yes
20:34 < ahandajf_> nonth end ?
20:34 < Michael_Downey> next week Friday?
20:34 < Etum> one issue who will do the opening session or small keynote?
20:35 < Michael_Downey> Etum: Fritz wrote the "manifesto" or theme :)
20:35 < ongolaboy> fritz ???
20:35 < ongolaboy> Etum: or even you for many reasons .... :)
20:35 < Michael_Downey> he should decide that for himself
20:36 < Michael_Downey> just make a note that someone should be named to that role
20:36 < Etum> ongolaboy: why me? lol
20:36  * ongolaboy note that we'll need someone to open the event ..
20:36 < Etum> I think 2 persons will be great french and english
20:37 < jeremybrown> agree
20:37 < Etum> anyway good job ongolaboy and others
20:37 < jeremybrown> Etum: +100
20:37 < Michael_Downey> +inf()
20:37 < Etum> now we have to promote the even
20:37 < ongolaboy> ok, we are done with the meeting !!
20:37 < jeremybrown> great stuff guys, don't think next time will be as long but this was really great
20:38 < jeremybrown> really getting excited here
20:38 < ongolaboy> I will post the log after
20:38 < Michael_Downey> on the wiki?
20:38 < ongolaboy> ***** end of the meeting****