Welcome to the organising page for CityCamp Melbourne. The purpose of this page is to allow us to do our planning and preparation openly and collaboratively.
It's early stages, and we're looking for organisers and volunteers at this point. If you would like to be involved as
- Organiser
- Volunteer (on the actual day)
- Sponsor (cash or in-kind, e.g. food or venue)
Then email CityCampMelb@gmail.com explaining your interest in CityCamp, and read on below to find out the many ways that you can help us.
If you'd like to wait and see, follow @citycampmelb on Twitter to receive updates.
Learn more about the CityCamp World Tour at http://citycamp.govfresh.com/about/
Action Steps
- Create a one-pager on website
- Create paper one-pager
- Establish the Venue
- Manage the Catering
- Decide on event Timing
If you see bold words in the above list, it means that there is Heading below with that name where you can find more information
Theme
- Knowledge, Sharing Knowledge (considering the correlation with Knowledge Week, this is the top choice for now)
- Sustainability / Climate Change
- Social entrepreneurship
- Local Gov 2.0
- Citizen participation
- DIY government / DIY solutions / “Do it ourselves”
Timing
- November 20th or 21st - during Knowledge Week
- TedXMelbourne is the 20th
- Trampoline Day (other Melbourne-based inconference) was on a Sunday, which might set some expectation
- It’s just that Sunday is not officially Knowledge Week, and many overseas participants may have left
- 1 day event only
Venue
These are just ideas. Securing a venue is a priority.
- State Library
- Museum
- Town Hall
- Interesting arts spaces
Catering
Unconferences usually provide food of some part, and the quality of the food is usually directly proportional to attendee happiness
It's a good opportunity for a local food provider to show off their wares
Other
- audio-visual
- nametags
- signage
Communications
Webmaster: Pierre Doleans
See Matt Cooperrider for passwords
Naming Conventions
- Official name: CityCamp Melbourne
- Web name: citycampmelb
- Hashtag: #citycampmelb
Graphics
- Need banner and avatar to be developed
Wordpress Site
- Dev site at http://citycampmelb.collabforge.org/
- See Pierre Doleans or Matt Cooperrider for admin password
- Will migrate to a more permanent domain name
- citycamp.com.au? - Collabforge owns this already
Email Account
Twitter
Organisers’ Email List
Ideas Platform
- “Use an “ideation platform” like UserVoice or IdeaScale to collect topic and project suggestions and let your campers vote for the topics and projects they like most. This is a great way to focus your event. Don’t discourage, however, break-out sessions that are of interest to only small groups.”
- Not yet started
Registration
- Use Eventbrite or Meetup to register attendees and collect sponsorships
- Not yet started
Sponsors
Money
- Maximum sponsorship in this category will be limited to $500.00 as per CityCamp standard practice.
- CityCamp recommends the following sponsorship levels:
- CityCamp Partner @ $500
- CityCamp Supporter @ $250
- Friend of CityCamp @ no set amount (contributor’s choice)
- We will try to avoid having any leftover money
- Organisers and volunteers will not be paid for their time
- Any leftover money will be held in a fund that will be used to seed future Australian City Camps.
- Do we need a fiscal sponsor so that donations are tax deductible, and so that there is an independent bank account?
In-kind
- Sponsorships may also be negotiated for in-kind donations
- Opportunities for in-kind donation
- Venue (can provide major sponsorship in exchange for venue)
- Catering
- Drinks
- Live-streaming services
List of in-kind sponsors
- Collabforge - Matt Cooperrider’s time, website hosting, domain name registration
Budget
- The budget should be made transparent, perhaps through a Google spreadsheet.
- Not yet started
People
Organisers
- Matt Cooperrider - structure and process
- Matt Wilcox - content, promotion, recruiting
- Pierre Doleans - webmaster
