Event details
When: May 21-22
Where: Microsoft Offices
1290 Avenue of the America 6th floor!
Peter to confirm that the space is available.
Capacity is 300 - 350 people
How many people do we want to have actually show up?
Where to stay? - consider it!
Chatter:
T-shirts: are a yes! Or at least: swag is a yes! T-shirts are a probably yes! 99 designs.
Food:
* 6th and 51st is pretty soulless from a food perspective on the weekend.
* 6th and 55th do have food!
* Food trucks? Can we invite food trucks for BarCamp! Scott volunteers to research some food trucks and some prices.
* Food can be brought back into the space. Not a problem to eat at the space.
* Subway or Lenny's long sandwiches are discussed
* pizza is an option
*** There are advantages to ordering food in: keeps the critical mass going.
*** If we're going to go out during the event, having the trucks on the corner would work really well.
We have a decision! Let's use eventbrite to do the tickets.
Eventbrite-isness:
* Important to get the date out as soon as we know the space is confirmed.
* Could open up RSVPs 4 weeks ahead (April 21) or 2 weeks in advance.
* Sign up here to be notified that registration is open! That's an awesome idea.
* Say: 3 weeks in advance 300 tickets.
* Two days of tickets: break the tickets into Saturday and Sunday tickets.
* Open up 50 RSVPs right away, then add names to a mailing list to be notified of next ticket set.
* Multiple rounds of tickets keeps the event from selling out all at once
* Close registration Thursday before event, in order to submit to security.
* Encourage real names. Really.
*** Building security requires all names be submitted 48 hours in advance of event.
*** Eventbrite will generate an excel firstname, lastname list for us.
*** Organizers list is also need for submission to building security
Name Badge
Name badges could be gravatar, name hooked to a QR code. QR code goes on the name badge.
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Planners:
Peter Chislett
Peter Laudati
Peter Jaros (I am Spartacus) (peeja)
Shane Reustle
Scott Rubin (apreche)
Sumat
Max at Bar Camp
Tony Bacigalupo
Volunteers:
- add yourself...
* Need 2 volunteers to help at building security sort out the getting-into-the-building moment
- Registration desk people
Participants (aka Campers):
Task List:
(please -cross out- when it's done)
Tech
- Wifi
- Projector, White Boards
- Photo
- Video
- Audio
- Streaming or Stickam or Skype
Non-tech
- Breakfast
- Lunch
- Coffee/Tea
- Tables and chairs
Tags for flickr, delicious, ma.gnolia, technorati etc.
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