Planning for BarCampBirmingham

Please use tag: barcampbirmingham

BarCampBirmingham Planning Lunch 3 (August 21, 2006)

Process

• Sign in
• If you plan to speak, tape a card on the board
• Opening session
  • Welcome, sponsors
  • Planners organize sessions
  • Coffee/donuts

SAM's/Costco's

• plastic cups
• nametag labels
• index cards 5x7
• tape
• trash bags

Ask to volunteer/provide:

• pencils/pens/notepads
• presentation easels
• sharpies for schedule grid
• power strips, extension cords

Ask MountainTop (Paul)

• whiteboard or butcher paper
• use of other rooms/overflow
• power strips, extension cords
• plastic cups
• fountain drinks
• taping/casting

Food/snacks

• snacks/coffee for breakfast -- provided by Hire Technologies
• pizza -- provided by TechBirmingham
• afternoon snacks -- provided by CTS
• napkins, cups,

BarCampBirmingham Planning Lunch 2

This is from notes of our second BarCamp Planning Lunch.

Locations

• Mixer: Jim N' Nicks Southside - back room is reserved. Order your own food/drinks.
• BarCamp: Mountaintop Church, Vestavia Hills

Sponsors

• Mountaintop Church - providing venue at no charge
• TechBirmingham - providing lunch Saturday
• IPSA - providing T-shirts for event
• O'Reilly Media - providing books for door prizes

Other Items To Be Sponsored

• breakfast items Saturday morning
• snacks/drinks during the day
• door prizes
• badges for attendees
• anything else?

Possible Sponsors

• Apple
• Microsoft
• Adobe
• Headhunter Agencies (Savela, ITAC, etc)
• Local Media (al.com, Birmingham News, etc)

BarCampBirmingham Planning Lunch 1

Venue

Let's pick a cool venue:

• McWane's center
  • has at least 4 rooms
• WorkPlay
• Vulcan Park
  • unfortunately, one big room
• UAB Continuing Ed building
  • 24 security
  • need to discuss a Wifi
• Pickwick hotel
  • nice location
• Jim'n'Nicks Southside
  • back room
• Hoover Met
• St. Vincent's Conference
  • multiple rooms

Modular venue: use multiple places nearby.

Maybe Friday night at Vulcan park, then take to a more

Need flexibility for having multiple rooms, but it will be amazing if we have more than one full track the first time.

ScottSchram insists on it being non-smoking :)

Multiple tracks going on at one time.

Combine with TechMixer?

• TechMixer is on the weekday evening
• Thursday is overwhelmingly most popular day
• Sept 21, 2006

Participants

• Get UAB Computer Science folks to talk about their projects
• Talk with AIGA folks
• Griffin technology
• Auburn university

RSVP system to gauge participation?

Ask around.

Schedule

• Friday night mixer
  • a couple of sessions
  • later in the evening, around 8:00pm
  • food, beer, drinks at a restaurant
• Saturday day session
  • start on 10:00am
  • designated lunch time
  • official outing at the end (Vulcan park)

Sponsorship

Who do they write the check to?

T-shirts