An IRC meeting on #barcamp-cm (Freenode) has been held Friday, August 14th 2009 . Here are the notes of this meeting.

Meeting Topic: Overview of the organisation

Attendees:

• Ahandajf
• djorwe
• Etum
• gaza
• jeremybrown
• Maurice_
• Michael_Downey
• nadytch
• ongolaBoy
• septox_
• Sovo

Time/Date/Location: 

5 PM, August 14, 2009, IRC channel: #barcamp-cm (Freenode network)

Agenda

• Location and date
• Theme
• Sponsors organiser
• Food organiser
• T-shirt organiser
• Wifi organiser
• Official signup for event
• Stuff to have on the day : projectors, papers, pen
• Photography
• Video, interview, record talks
• Live streaming
• Press announcements
• Program and format for the day

Details of the meeting

About the Venue

• All the details about the venue . Location : Fcfa 12.000 /hour/playing field
• Get more pictures of the room especially electric connections (how many)
• College Libermann is located at the heart of Douala in Akwa. (RINGO headquarters are not too far)
• A delegation lead by ongolaBoy should meet the school administration in September 2009. JeremyBrown, Gaza and Sovo can help here.
• We have estimated that 100 people can attend the event.
• We should provide tables, chairs and maybe tentes
• Etum suggested that we divided the gymasium in 3 parts and use the basketball and handball as extra facilities
• We should secure electrically and physically the equipement

The theme

Everybody aknowledge that Digital dreams can fit very well for this Barcamp.

Two posts on that topic: here and here .

Michael_Downey will contact Fritz in order to edit the Theme document

Sponsors organiser

Ahandajf is the main responsible of that issue.

• Michael_Downey asked if there are restrictions on the AirFrance fare?

• RINGO are up for Internet and possibly t-shirts/caps

  • BUTneed to know the exact cost for the venue before asking them their sponsorship  (assigned to ongolaBoy)

• Limbe labs would provide a projector at least,

  plus any networking equipment for the day, gigabit wireless router, networks switches and ethernet cables

• Africa 2.0 Cameroon will sponsor the lunch

• Open Solutions Cameroon will take the cost of the venue

• Spotlight will provide some hotesses (10 ?)

• Think about partnership with the media

  • Le Messager has already published and article, Read Write Web and Mashable will also

  • ongolaBoy will talk with some friends from CRTV

  • Ahandajf, Etum and E. Tamba will cooperate on the document related to the press

• If all internet sponshorship fails we can at least rely on modems of some participants

• We are looking for sponsors for drinks and coffee during the day

Food organiser

• Ahandajf is

  working on a plan for a drink or Dinner on Friday and a dinner to close the event on saturday

• No beer for the barcamp (at least during the sessions)

• As said above, the lunch will be provided by Africa 2.0 Cameroon

• Sandwiches, nuts, fruits can fit well for the lunch. Think simple and light ;)

• no food will be allowed in the rooms

   

T-shirts organiser

• jeremybrown can assist in the design
• ahandajf can organise the printing

Wifi organiser

• Limbe labs guys will be the network coordinator
• OngolaBoy will help on that issue too and especially the physical security of the hardware

Official sign-up for the event

For the registration, you should point everybody here :

http://barcampdouala.eventbrite.com

Various materials: Projectors, badges, paper

• Ahandajf will provide papers and badges

  • for the badges - people write their real name and nickname, plus three words that describe what they are interested in (will be done on the D-day)

• Etum will provide pens
• LimbeLabs will provide a projector at least (MAC issue is covered)

Program of the day, its format

• Some infos about the barcamp should be stick on a wall :
  • How to connect to the internet
  • possible topics
  • information about food
• Collecting infos for the badges can work as icebreaker
• Presenters should be allowed to publish their work on the wiki or a related site
• Business, technology  and open presentations in the morning
• Presentations can be in french or english
• A similar timetable will be created

  http://www.redhat.com/magazine/022aug06/features/barcamp/barcamp_schedule_big.jpg

• We need track-master to watch the time of the various presentations

• We plan to divide the gymnasium into 3 rooms

• Session duration:

  • Presentation: 25 minutes

  • Questions : 25 minutes

• Between each session: 5 minutes

• (Possible) Time format:

  • 9-10 : arrival, people getting together, writing their talks

  • 10-12 : 2 sessions

  • 12 -13 : Lunch

  • 13-14: Light presentations (ligthning talks); duration: 5 min each

    • It means that we can have no more than 12 presentations per room

  • 15-16 :  1 session

  • 16 - 17 : Conclusions ...

  • The dinner ???

• With 3 rooms we got :  9 sessions + 36 light presentations.

• IMPORTANT: One or two persons should open the barcamp in english and french; we suggested that Fritz takes the lead here.

Photography

• Michael_Downey needs some volunteers to test

  http://www.coveritlive.com/

Video, Record talks, interview

• JeremyBrown can record video on his pc and make some interviews with his digital camera if there is not too much noise
• Need decent recording equipment

Log of the meeting

barcampCm_IRC14082009.txt

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