Taken from BarCampSydneyEmailDrafts
Call to Participate:
The first BarCamp is being held in Australia this year! BarCamps, those crazy unconferences, will be held in states across Australia at the same time on the 3rd and 4th of March. BarCampGoldCoast is calling you!
NO SPECTATORS, ONLY PARTICIPANTS
When you come, be prepared to share with BarCampers.
When you leave, be prepared to share it with the world.
BarCamp is an ad-hoc unconference born from the desire for people to share and learn in an open environment.
It is an intense event with discussions, demos and interaction from attendees.
Anyone with something to contribute or with the desire to learn is welcome and invited to participate.
What's Next?
Sign up on the wiki, check out the blog, tell all your friends, prepare your presentation, ask your company if they're interested in sponsoring...
Go!: http://barcamp.org/BarCampGoldCoast
First Email to Presenters:
Welcome BarCampGoldCoasters! Great to see you've signed up. If you haven't seen, we've got the venue booked: Griffith University, GoldCoast (Southport). We'll keep the wiki updated (which you can too!). BarCamp is all about everyone doing stuff, so here are some things that are on top of the list:
1) Publicise: Here is the Call to Participate you can pass onto mates;
2) Get Sponsorship: We need sponsors to help pay for the venue. All the sponsors will get heaps of publicity from us (emails, wikis, blogs, podcasts etc) and from the coverage about the first Australian BarCamp in general. So refer a sponsor (or become one) to the wiki for more info.
3) Any graphic artists who can tweak the BarCamp logo? There is a template at the wiki.
4) Any ideas for places people can stay if they need to crash the night (don't put your personal details on the wiki -- just cheap venues)?
Anyway, we're really excited at this first Australian BarCamp and especially BarCampGoldCoast. See you on the web and there!
Wiki: http://www.barcamp.org/BarCampGoldCoast
Website: itgoldcoast.org/barcamp
Email: barcamp@steve.dalts.net
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Here is the Call to Participate:
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Following 2 successful Brisbane Barcamps, the first BarCamp Gold Coast is being held this year! BarCamp, those crazy unconferences, are happening all over Australia and the Gold Coast Barcamp will be held in states on the 5th July. BarCampGoldCoast is calling you!
NO SPECTATORS, ONLY PARTICIPANTS
When you come, be prepared to share with BarCampers.
When you leave, be prepared to share it with the world.
BarCamp is an ad-hoc unconference born from the desire for people to share and learn in an open environment.
It is an intense event with discussions, demos and interaction from attendees.
Anyone with something to contribute or with the desire to learn is welcome and invited to participate.
What's Next?
Sign up on the wiki, check out the blog, tell all your friends, prepare your presentation, ask your company if they're interested in sponsoring...
Go!: http://barcamp.org/BarCampGoldCoast
Penultimate Email to Presenters:
Hey ho BarCampGoldCoasters!
It is nearly time to meetup at the first BarCampGoldCoast! Here are some important details:
When: Saturday July 5th, 2008
Time: 10am turn-up, 4.30 go to pub
Venue: Building G30 of Griffith University, Gold Coast (Southport). Parklands Drive, off Smith St. We don't have the 'camp' part of BarCamp this year.
What to do on the day: you can present using a dataproject, your hands or a sea shell; get a panel happening; have a heated debate; demo something; confess something...anything goes...as long as you're not a spectator.
Tech: Each room will have a Net enabled computer and data projector. We'll also have wireless.
T-Shirt: Free stuff is always good. Not only do you get this free unconference, but our sponsors have paid for a few t-shirts to give out. If you put your name on the wiki singup page, and you're one of the first 50 to turn up, you'll get a free BarCampGoldCoast t-shirt! Wohoo! We'll pop the design online shortly after, however, so those that miss out can still get one.
Saturday Night: Probably at Parkwood Tavern which is very close to the Uni. Our ace sponsors may put in a tab...
Ace Sponsors:
Anyway, we're really excited about BarCampGoldCoast. See you on the web and there!
Your BarCampGoldCoast UnOrganisers,
Steve Dalton & Steven Tucker
Wiki: http://www.barcamp.org/BarCampGoldCoast
Website: itgoldcoast.org/barcamp
Email: barcamp@steve.dalts.net
First Response to Ace Sponsors:
We're thrilled you've registered to be a sponsor for BarCampGoldCoast. We'd love to have you on board for this inaugural Gold Coast BarCamp. Here are some ace things we thought that your sponsorship could achieve:
1) Target self-motivated, interested and technically-adept people (we envisage the following: web media and communication people, web designers and developers, usability specialists, information architects, project managers and many more);
2) Exposure through our email notices (just the small group of organisers alone will reach about 3,000 people);
3) Exposure through our wiki & blog (all emails refer to these pages and we'll have lots of posting during and after the event);
4) At the event (we don't mind putting up a poster or something, but at the very least we'll be giving you a verbal thanks, and a hug if you want it!);
5) Maybe you'll get mentioned in podcasts of the event;
6) Community karma (there is nothing like community karma to add to a companies credibility within the industry. A great opportunity to pick up potential clients as well as impressing existing clients. Not that you need help impressing them! hehe)
So, if you're thinking "gee that sounds good" then we should tell you what we need. Not much actually. We've kept the costs way down. We've attached a spreadsheet which shows the booked quotes we have and the various scaling of fees according to how many register to present. Have a look and then throw us an email to let us know. We'd be happy to talk further via phone/Skype if you prefer. Any questions? Check back at the wiki and blog for updates or ping us.
Cheers, BarCampGoldCoast organisers, Steve Dalton & Steven Tucker
Email: barcamp@steve.dalts.net
General Info for Potential Sponsors:
About the event
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As you probably know, BarCamp events are an ad-hoc gathering born from the desire for people to share and learn in an open environment - an intense event with discussions, demos, and interaction from participants.
Two of the best aspects about BarCamp are that everyone must participate (attendees must give a demo, a session, or help with one, or otherwise volunteer / contribute in some way) and all presentations are scheduled the day they happen. This makes for a lively and exciting event.
There have already been a range of very successful BarCamp events in a wide range of countries, as can be seen here: http://barcamp.org/PreviousBarCamps
Our aim is to hold the GoldCoast BarCamp at Griffith University, Gold Coast. We have no idea of actual numbers at this stage but it could be anywhere from 40 to over 100 people. Based on recent Queensland barcamp events, it is easy to imagine numbers could be high.
Costs involved
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Attached is a spreadsheet with budgets for the GoldCoast BarCamp with options depending on the number of attendees. As you can see, the coasts have been kept to absolute basics.
What could be in it for you
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Benefits for any sponsor include:
1. Email exposure
Between these different groups we believe we have around 3000 people we will be mailing out to. This email campaign alone means that a large percentage of web developers, designers, managers, user specialist et are all exposed to the sponsors name.
2. Exposure to a wide community
This event will involve a wide range of communities from various aspects of the web including web media and communication people, web designers and developers, usability specialists, information architects, project managers and many more.
3. Wiki and blog exposure
The sponsors name will appear on the wiki as well as the Barcamp Gold Coast blog. These web addresses will be sent out with all mail outs and will be heavily hit during the lead-up to the event.
4. At the event
The sponsor would be acknowledged and thanked at the event.
5. Community karma
There is nothing like community karma to add to a companies credibility within the industry. A great opportunity to pick up potential clients as well as impressing existing clients.
We are happy to discuss this further if you need further information.
