Volunteer Meeting Note 3

Date: 28 Oct 08 (Tue) 8pm @ Bar Banyan

We still had most of the enthusiastic volunteers at the 3rd meeting

and it was definitely good to see each other again

At the meeting, we were able to update all our progress and covered

most of the issues, left out at the previous meeting. We wrapped up

the meeting with 2 rounds of Werewolves.

Do check out the content of our meeting below:

1. Sponsorship

Total committed sponsorship dollars to date: approximately RM 6400

We will also have food sponsorship of RM1500 from MdeC!

2. Pull factor for Sponsorship

WEB/BLOGSITE

- We had plans to provide some exposure for our sponsors and revamping

the web/blogsite is essential after much discussion on our google

group.

- MC had volunteered to help on the revamping work and he was indeed

the guy we need. We had 2 options from MC which already convince us

that this site will be something we’re going to be proud of. (The

white one was selected through majority votes.)

SOFTBOARD

Apart from online exposure, we are also hoping to put up a notice

board where sponsors are allocated a specific space to put up any

employment notices or even a brief introduction of the company.

For that, we will save quite a bit if MSC Cyberport would have one

that we can loan.

If not, the cost for the soft board would be as below:

4’x6’ white soft board @ RM160

A-stand @ RM175 (Should we not be to drill the board to the walls)

3. Food

RM1500 will be allocated for food (7 meals for the 2 days event)

Amanda had already been in contact with the caterer and currently the

cost stands @ RM16/pax

Upon confirmation, we might be able to allocate another RM1500 for

food budget as we might be getting another sponsor specifically for

this area

Amanda will update us again on the final cost and the menu

4. Community Out-Reach

Through this approach, we are hoping to spread the words and

subsequently obtain more participants to the event

Currently, the list is still as such

Siong - to Aiesec and University Students

Steven - Rima, Informatics

Daniel - Malaysian Entrepreneurs

Justin and Bjorn - Singapore Entrepreneurs community

Siddiq - TPM College, APIIT/UCTI, MMU Cyberjaya

Cheryl - previous BarCamp Malaysia attendees (Cheryl updated us that

the respond will be favorable. We’ll definitely be expecting at least

50 participants from KL)

As the rest of the volunteers are not able to attend the 3rd meeting,

we would need to obtain updates from them via the g.group or the wiki.

5. Speakers

-Apart from professionals, volunteers are also encouraged to step

forward to share their work experience/ achievement/ anything that

people need to know

-As of date, please check out the confirmed sessions in the Sesssion section

There’s more:

-Developing web 2.0 applications on rails

-MSC Malaysia & Why Technopreneurship?

-What is web 2.0 & Microsoft & Web 2.0?

And these are probably coming in too:

The industry of Law – How to setup? What’s the effect to the society?

Why we are a different band? - Being natives, but mastering other languages to spice up their performances. Why and how they do it?

So you think you can dance? – Dance school founder to provide us tips

on how he setup his schools and probably shows you a few steps or two?

7. MARKETING TOOLS

T-shirt printing tentatively will be at RM9/pc for 3c (front) x 2c

(back)

Pass holder + Lanyard will cost approximately RM 1/set excluding

printing of the pass

--Hwee Lo is out of town but will still be working on the design of the

Tee and the pass holder

7. OTHER OUTSTANDING ROLES

Volunteers are still encouraged to come forward to take on the

outstanding roles

As of date, we still need volunteers for:

Technical support

(We still need more helpers on this area as there’ll 3 tracks running

concurrently)

General coordination

(All volunteers are requested to be at the venue before the event day to

help with pack-ups. After the 2-days event, let’s bergotong-royong to

clean up before we return the venue to our sponsor)

meow-the cat in the camp

witchcat79

Volunteer Meeting Notes 1

Date: 16th September 2008, Yew’s Café JB

Flickr: http://www.flickr.com/photos/30797673@N03/sets/72157607465475671/

Hi everyone,

Here’s a short summary of what happened at the first BarCampJB meeting. I also added some updates based on the emails that have been bouncing off over past few days.

• Brief introduction of potential volunteers on what BarCamp JB is and what to expect.

• Venue is confirmed at MSC Cyberport 29th floor and we will have 3 “rooms” to run concurrent sessions.

• The date we are aiming for is December 6th & 7th and MSC Cyberport is okay with this.

• Volunteers were asked to raise their hands for one of roles below and so far here’s what we got:

•

• Ringleader: Maxx, Eugene and Aisyah
• Secretary: Cheryl Goh & Jae
• Treasurer: Cheryl Goh
• Sponsor Wrangler: Dave, Cheryl Goh
• Venue Sponsor and management: Amanda, Eugene, Aisyah, Ganesh (MSC Cyberport)
• Speakers: Ganesh, Daniel (to find speakers)
• Physical marketing tools: Jae
• BarCamp JB logo: Azam

We still need

• Sponsorship wrangler – you can never get enough of these
• Food czar
• Designer for T-shirt, name tags, and buntings
• Speaking sessions
• Community reach out- talking to the grassroot community
• Participant registration
• Equipment and security
• Photographer

What next?

The next volunteers meeting is on the 13th of October

We need to focus on:

• Reaching the community
• Sponsorship
• Speakers

xoxo

Happy Camper Cheryl