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BarCampLA-5Planning

This version was saved 16 years ago View current version     Page history
Saved by PBworks
on February 29, 2008 at 10:46:33 am
 

BarCampLA-5 Planning

 

This page is intended for use by everyone involved in planning the upcoming BarCampLA-5. Make any appropriate changes. Happy editing!

 

  1. BarCampLA-5 Planning
    1. Organizers
    2. Venue
    3. Budget
    4. During Event Tasks
    5. Things to be Brought
    6. Shopping Lists

 

Organizers

You can join our group at http://groups.google.com/group/barcampla-plan.

 

Venue

We will be in the 3rd floor of the AOL offices in Beverly Hills.

BarCamp AfterHours will be at the Mahalo offices in Santa Monica

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Budget

$5350 total.

 

Item Cost
Parking free
Tables/Chairs 439.04
Office Supplies 200
Coffee and Supplies 160
Muffins (Sunday) 47.92
Bagels (Sunday) 31.92
Fruit 80
Juice 20
Misc. 30
Water 80.85
Soda 127.5
Napkins 10.39
Plates/Cups/Cutlery 50
Lunch (Saturday) 600
Lunch (Sunday) 600
Dinner (Saturday) 1000
Printing 20
T-shirts 1397.5
Ice 100
Cleaning 50

 

Total Cost 5045.12

Amount Pledged 5350

 

 

During Event Tasks

SATURDAY

  • Set-up
  • Pick Up Coffee
  • Pick Up Ice
  • Pick Up Lunch
  • Bring Beer
  • General Facilities Support

 

SUNDAY

  • Set Out Breakfast
  • Pick Up Coffee
  • Pick Up Ice
  • Pick Up Lunch
  • General Facilities Support
  • Tear-Down/Clean Up

 

 

Things to be Brought

- A few good bread knives - Crystal, JoAnna?

- Cutting Board - Crystal

- Toaster - Crystal

- Gong

- Projectors (we need at least 4)

- Projector Screens (we need 4)

- Extension Cords

- PA System - JoAnna

- DJ/Sound Equipment - C.Nelson

- Video Game Systems

- Rock Band

- Guitar Hero 3

- Smoke Machine? :-)

- Vacuum Cleaner?

- Large buckets/barrels for drinks (ice chests would work too). Need Several.

 

 

Shopping Lists

 

Office Supplies

Jason doing this trip

  • Roll(s) of Butcher paper
  • Name Badges
  • 1-2 rolls of blue tape
  • 1-2 rolls of clear duct tape
  • large sticky notes
  • everything else we have leftover from last time

 

Grocery Store

Crystal doing this trip saturday morning night

  • Trash bags (yard size)
  • Large pack of paper towels
  • Cleaning wipes
  • Cream Cheese
  • Assorted Fruit

 

Costco 1

Crystal will do Friday night

  • 8 packs of muffins
  • 6-8 dozen bagels
  • Fruit
  • Granola Bars
  • Chips or other snacks
  • Paper Plates
  • Utensils
  • Plastic Cups
  • Napkins
  • 5 cases of water

 

Costco 2/3

  • 10 cases of water
  • 15 cases of soda (assorted)

 

Ice Runs

I'll bring some Ice on both days. I will try to avoid bringing the Vanilla with it - Jay B.

Printable version