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BarCampLA-5Planning

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on February 29, 2008 at 11:42:28 pm
 

BarCampLA-5 Planning

 

This page is intended for use by everyone involved in planning the upcoming BarCampLA-5. Make any appropriate changes. Happy editing!

 

  1. BarCampLA-5 Planning
    1. Organizers
    2. Venue
    3. Budget
    4. During Event Tasks
    5. Things to be Brought
    6. Shopping Lists

 

Organizers

You can join our group at http://groups.google.com/group/barcampla-plan.

 

Venue

We will be in the 3rd floor of the AOL offices in Beverly Hills.

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Budget

$5350 total.

 

Item Cost
Parking free
Tables/Chairs 439.04
Office Supplies 200
Coffee and Supplies 160
Muffins (Sunday) 47.92
Bagels (Sunday) 31.92
Fruit 80
Juice 20
Misc. 30
Water 80.85
Soda 127.5
Napkins 10.39
Plates/Cups/Cutlery 50
Lunch (Saturday) 600
Lunch (Sunday) 600
Dinner (Saturday) 1000
Printing 20
T-shirts 1397.5
Ice 100
Cleaning 50

 

Total Cost 5045.12

Amount Pledged 5350

 

 

During Event Tasks

SATURDAY

  • Set-up
  • Pick Up Coffee
  • Pick Up Ice
  • Pick Up Lunch
  • Bring Beer
  • General Facilities Support

 

SUNDAY

  • Set Out Breakfast
  • Pick Up Coffee
  • Pick Up Ice
  • Pick Up Lunch
  • General Facilities Support
  • Tear-Down/Clean Up

 

 

Things to be Brought

  • A few good bread knives - Crystal, JoAnna
  • Cutting Boards - Crystal, JoAnna
  • Toaster - Crystal, JoAnna
  • Gong - Chris G
  • Projectors (we need at least 4)
    • Pinguino (1)
    • Scott Kelley (2)
    • Projector 3
    • Projector 4
    • Crappy projector that might not last 3 hours but is (maybe) better than nothing - Chris G
  • Projector Screens (we need 4) (pinguino can bring a white sheet)
  • Extension Cords - cnelson (bringing a huge mess of cords and power strips)
  • PA System - JoAnna
  • DJ/Sound Equipment - kM / cnelson
  • Video Game Systems
  • Rock Band
  • Guitar Hero 3
  • Smoke Machine? :-)
  • Vacuum Cleaner? - Chris G
  • Large buckets/barrels for drinks (ice chests would work too). Need Several.
    • 1 ice chest - Chris G
    • two xlg rubbermaid buckets, a gigantic igloo cooler: JoAnna

 

 

Shopping Lists

 

Office Supplies

Jason doing this trip

  • Roll(s) of Butcher paper
  • Name Badges
  • 1-2 rolls of blue tape
  • 1-2 rolls of clear duct tape
  • large sticky notes
  • everything else we have leftover from last time

 

Grocery Store

Crystal doing this trip saturday morning night

  • Trash bags (yard size)
  • Large pack of paper towels
  • Cleaning wipes
  • Cream Cheese
  • Assorted Fruit

 

Costco 1

Crystal will do Friday night

  • 8 packs of muffins
  • 6-8 dozen bagels
  • Fruit
  • Granola Bars
  • Chips or other snacks
  • Paper Plates
  • Utensils
  • Plastic Cups
  • Napkins

 

 

Drinks

sandwiches for lunch and whatever others don't pick up from below :) -- jane lee

  • 6 cases of water - Crystal Williams
  • 4 cases of water - Marjorie Case
  • 4 cases of water - Terri Irving
  • 1 case of water - Scott Perry

 

  • 15 cases of soda (total)
  • Vaughn Hannon bringing 8 cases
    • 2 cases Coke
    • 2 cases Diet Coke
    • 2 cases Sprite
    • 2 cases Dr. Pepper

 

still need about 7 cases - Jane? that cool?

absolutely cool with me. -- jane

 

Beer

  • Craftsman N/A but I can make runs to Bevmo until close (9pm) Sat to purchase keg(s), etc, as budget allows. -- Andy S.

 

Ice Runs

I'll bring some Ice on both days. I will try to avoid bringing the Vanilla with it - Jay B.

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