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BarCampLA-6Planning

This version was saved 15 years, 5 months ago View current version     Page history
Saved by PBworks
on October 17, 2008 at 11:20:26 pm
 

BarCampLA-6 Planning

 

This page is intended for use by everyone involved in planning the upcoming BarCampLA-6. Make any appropriate changes. Happy editing!

 

  1. BarCampLA-6 Planning
    1. Venue
    2. Budget
    3. During Event Tasks
    4. Things to be Brought
    5. Shopping Lists

 

Venue

We will be in the Mahalo offices in Santa Monica.

Budget

$6000 estimate.

 

Item Cost
Parking free
Tables/Chairs 439.04
Office Supplies 200
Coffee and Supplies 160
Muffins (Sunday) 47.92
Bagels (Sunday) 31.92
Fruit 80
Juice 20
Misc. 30
Water 80.85
Soda 127.5
Napkins 10.39
Plates/Cups/Cutlery 50
Lunch (Saturday) 600
Lunch (Sunday) 600
Dinner (Saturday) 1000
Printing 20
T-shirts (size breakdown) 1397.5
Ice 100
Cleaning 50

 

During Event Tasks

SATURDAY

  • Set-up
  • Pick Up Coffee
  • Pick Up Ice
  • Pick Up Lunch
  • Bring Beer
  • General Facilities Support

 

SUNDAY

  • Set Out Breakfast
  • Pick Up Coffee
  • Pick Up Ice
  • Pick Up Lunch
  • General Facilities Support
  • Tear-Down/Clean Up

 

Things to be Brought

  • A few good bread knives - Jason, Kitchen
  • Cutting Boards - Jason, Kitchen
  • Toaster
  • Gong
  • Projectors (we need at least 4)
    • Projector 1
    • Projector 2
    • Projector 3
    • Projector 4
  • Projector Screens (we need 4)
  • Extension Cords
  • PA System
  • DJ/Sound Equipment
  • Video Game Systems
    • Rock Band
      • Smoke Machine? :-)
  • Vacuum Cleaner?
  • Large buckets/barrels for drinks (ice chests would work too). Need Several. -Scott K. is bringing 3.

 

Shopping Lists

 

Office Supplies

  • Roll(s) of Butcher paper
  • Name Badges
  • 1-2 rolls of blue tape
  • 1-2 rolls of clear duct tape
  • large sticky notes
  • everything else we have leftover from last time

 

Grocery Store

  • Trash bags (yard size)
  • Large pack of paper towels
  • Cleaning wipes
  • Cream Cheese
  • Assorted Fruit

 

Costco 1

  • 8 packs of muffins
  • 6-8 dozen bagels
  • Fruit
  • Granola Bars
  • Chips or other snacks
  • Paper Plates
  • Utensils
  • Plastic Cups
  • Napkins

^ me (jane, email) can do this like last couple times, as well as the drinks below and any other food runs, if she can has a specific list of what to get :)

 

Drinks

  • 8 cases of water - Jason

 

  • Cases of soda
    • 4 cases Coke
    • 4 cases Diet Coke
    • 4 cases Sprite
    • 4 cases Dr. Pepper

 

Beer

  • Hey Andy -- we can has Craftsman?

 

Ice Runs

Printable version