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BarCampMalaysiaVolunteerMeetups

Page history last edited by Kamal Fariz 12 years, 5 months ago

Back to BarCampMalaysia

 

Volunteer Meetups

 

Where

Physical: Starbucks KL Sentral / The Gardens Midvalley

Online: Skype room - add kamalfariz and i'll invite you in

 

When

  • May 29 8:00pm-10:00pm (Done! Great turnout!)
  • June 5 8:00pm-10:00pm (Done! Great turnout!)
  • June 12 8:00pm-10:00pm (Done! Great turnout!)
  • June 19 8:00pm-10:00pm (Done! Great turnout!)
  • June 25 8:00pm-10:00pm (Done! Great turnout!)
  • July 3 8:00pm-10:00pm
  • July 10 8:00pm-10:00pm
  • July 24 8:00pm-10:00pm

 

VOLUNTEER MEETUP #5

June 25, 2008 8:00pm - 10:00pm

 

Summary

  • Kamal ask if possible to visit venue to get idea of what buntings need to be printed
  • Stands are RM40, not rentable
  • T-Shirt, cotton, quotation RM17, 150 pieces
  • Roshini has contact for RM7 t-shirt in Melaka
  • Domino's quotation pending, Nazroll
  • Daniel to publicize BarCamp at MDEC event on Monday
  • Subway quotation pending, RoniShahMustapha
  • Catering quotation pending, RoniShahMustapha

 

Action Item

  • T-Shirt design out and sent to printer by next Thursday - ChingyenThoo
  • Barcamp logo to Hafeez - KamalFariz
  • Name tag proposal + quotation - MohdHafeez
  • To get quotation for nametags like the BarCampPortland one - AizatFaiz
  • Template for publicity to various blogs/forums, include part about need to register - DanielCerVentus
  • Open up FTP to barcamp.my for installing plugin -
  • Fix the ownership for eventbrite site - KamalFariz
  • Remove header from eventbrite site - NicolasYip

 

VOLUNTEER MEETUP #4

June 19, 2008 8:00pm - 10:00pm

 

 

Summary

  • Werewolves win. Again.
  • Bunting - RM 2.82 / sq. feet - IrisKhoo
  • RoniShahMustapha suggests Subway 6" for lunch
  • FadhilJomcode volunteered to be the video controller dude -
  • RoniShahMustapha to provide an iMac G5 for YouTube video response
  • What needs to be done
    • Track organization
    • Get a running to do list separate from the sponsorship page
    • Lots of extension cords - call to action - participant requirement to be in the registration
    • Need signs to direct people to location - outside and in building - Nazroll
    • Need greeters in the morning
    • Need printouts of participant registration for checking off
    • Need form to gather walk in registration
    • Need 2 people to man registration booth - FadhilJomCode, Damien
    • Maintainer of Google Calendar + SMS reminder for speakers - Joeri
    • MC of event opening - Khailee
      • Rules of BarCamp
      • Thank sponsor
      • Moving between sessions
      • Encourage live documentation - twitter, flickr, blog
    • Sponsor logos for bunting / wiki / blog
    • Buntings to be printed
    • Tshirts to be printed

 

Action Item

 

 

VOLUNTEER MEETUP #3

June 12, 2008 8:00pm - 10:00pm

 

 

Summary

  • Announced that we have secured a location thanks to ITrain
  • Sponsorship update. New sponsors - we have now on board Adobe, SSM, ZoeCity, ITrain, Exabytes, JomCode and UrekaLabs. We have raised RM2000. Rough estimate is we'll need around RM5000 total to cover food and t-shirt. Majority of it will go to food. (Mental challenge: How many pizzas does it take to feed 150 people?) Cash flow spreadsheet
  • Covered the need for community reach out. Created a list to identify such communities - http://barcamp.org/BarCampMalaysiaPromotion
  • Gathered session ideas that people wanted to hear about or teach. List will be updated at http://barcamp.org/BarCampMalaysiaScheduleSessions
  • Will open registration 2 weeks from now - NicolasYip
  • Coordinate contacting the media for coverage next week - Nazroll
  • Therefore, the blog must be up with content by next week - Khailee
  • The werewolves won.

 

Action Items

  • To get pricing for buntings for Sponsor Wall and BarCamp Malaysia 2008 (4 color) - IrisKhoo
  • To get pricing for nametags like the BarCampPortland one - AizatFaiz
  • To get pricing and size info for t-shirts (men's and women's) - ChingyenThoo
  • Gather media contacts from Astro, Media Prima, The Star - Nazroll
  • Point barcamp.my domain to the same as the blog at barcampmalaysia.org - HongKiat
  • Need PSD / AI for barcamp logo - HongKiat
  • Spruce up the blog - ArzumyMd's JomCode designer comrade
  • Add articles to the blog. Some blog article ideas and series leading up to the event (Khailee / Aizat)
    • what is barcamp
    • thank sponsor entries
    • list of blogs posts covering BarCampMalaysia
    • list of volunteers - individual profiles?
    • using twitter + #barcampmalaysia hashtag to create a twitter stream from everyone
    • open for registration announcement
    • featured sessions (interesting, timely, wacky ones)
    • use of flickr tag barcampmalaysia to create a photostream from everyone
    • use of barcampmalaysia tag for blog posts for technorati, del.icio.us for finding info pre- and post-event

 

 

VOLUNTEER MEETUP #2

June 5, 2008 8:00pm - 10:00pm

 

 

Summary

  • Firmed the date to July 26-27
  • Still looking for venue

 

Action Items

 

 

VOLUNTEER MEETUP #1

May 29, 2008 8:00pm - 10:00pm

 

 

Summary

  • barcamp volunteer drive kick off
    • explained what barcamp is about
    • weekly meetings every thu leading up to the event
    • listed out areas where help is needed
  • tentative dates: July 19-20 or July 26-27