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BarCampPortlandPlanning

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on February 16, 2007 at 2:01:49 pm
 

Bar Camp Portland - May 11 & 12 Planning Page

 

BarCampPortland

Logistics

 

Event Organizers: Dawn Foster & Raven Zachary

 

Dates: May 11 and 12, 2007

 

General Agenda:

  • Friday 7pm – 10pm
    • Overview of BarCamp Concept (dynamic speaker)
    • Introductions
    • Agenda Setting
    • Networking / social activity during and after agenda setting
  • Saturday 9am – 8pm
    • Specific discussions TBD – agenda set on Friday
    • Any combination of open discussion, presentation, round tables, etc.
    • After party 8pm+? Werewolf?

 

Location Notes

Raven Zachary leading

Responsible for finding a location, driving all communications with facility, coordinating food / drinks.

Some concerns about using audio cinema. Looking at alternatives with PDC.

 

Agenda and Materials Management Notes

Carl Johnson / LaVonne Reimer leading

Responsible for organization for agendas, program and materials (projectors, flip charts, etc.) Note: BarCamp is self-organizing, but we need the framework, timing (breaks/lunch/start/end), person to facilitate on-site organization meeting (someone experienced with barcamp/foocamp/etc.)

 

Sponsorships and Marketing Promotions Notes

Sioux Fleming and Kelly Mackin leading

Responsible for finding sponsors, primary point of contact for sponsors, work with sponsors to pay bills.

Coordinate marketing and promotions for the event & marketing materials for sponsors.

Ideas:

  • Target different messages to different audiences.
  • How do we reach students?
  • Put some of the big names on the invite
  • Get on community calendars
  • Portland Art institute – might be interesting to bring in some tech design
  • Need flyer

 

Misc Notes

Should we charge a nominal fee to attend?

  • Pay in advance gets people to actually show up and have some stake in it.
  • Also could pay as you go.
  • Free geek donations?

 

Use the BarCamp wiki to organize info (starting with this page)

 

Werewolf, board games, guided meditation,

BarMic / Open Mic music, local musicians to attract people, comedians. BarCamp choir/drumming circle/collaborative music.

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