Tasks:
T-Shirts
Details: 225 shirts from The Merch + graphic design coordination
Note to fred: Design and payment due 7/20
Budget: 1425
Task Owner: Fred
Party
Details: Schedule pre-party at Tylers for 8/3
Budget: 1000
Task Owner: Fred
Breakfast
Details: Bagels and Fruit for 175 from Bagels on the Hill
Budget: 450
Status: Donna of Bagels on the Hill contacted. Confirmed prices and order. She will deliver at 7:45 am on 8/4 to Red Hat World HQ
Bagels on the Hill contact: 919-929-7700, 630 Weaver Dairy Rd, Chapel Hill, NC, 27514
Task Owner: Paul Jones
Coffee
Details: Bring Coffee for 175
Budget: 200
Task Owner: Matt Frye
Ice and Coolers
Buy ice the morning of, coordinate coolers
Budget: 50
Task Owner: Dale Wright / Wayne Sutton
Lunch
Details: Lunch for ~200 from Neomonde Catering Raleigh
Budget: 1200
Status: Neomonde Deli in Raleigh contacted. Confirmed prices and order. They will deliver to Red Hat HQ for lunch at noon. Payment made upon delivery. Neomode Contact: Andy Montroy. Cost: $1175.42. Need a check to them upon delivery.
Task Owner: Tanner Lovelace
Snacks and Supplies
Details: Snacks and Supplies for 200.
Snacks: Soda, Juice, Granola bars, fruit, etc.
Supplies: 2 Rolls butcher paper, large pack of pens, tape, loose paper,
large garbage bags, toilet paper, paper towels
Budget: 500
Task Owner: (2 People Min) Dale Wright / Matthew Bass
Volunteer Coordinator
Details: Coordinate volunteers for
1) Trash collection during the day
2) Ongoing cleanup
3) Coffee management
4) Manning the tables
Task Owner: Wayne Sutton
Badges
Details: Buy badge supples/print out logoed badges for 250
Budget: 75
Task Owner: Scott
Technology Coordinator
Details: Check wireless connections/SSIDS
Wireless Routers Support
Task Owner: Wayne Sutton + Jackson Fox
Schedule Grid
Details: Big paper scheduling grid - construction and mounting
Will start as soon after 8am as possible, will need a couple extra hands.
Supplies: Tape, scissors, big markers (from supplies list above)
Task Owner: Terrell Russell
I think this is everything. This allocates 4900 out of 5000 pledged, so we
have a little error room if stuff costs more/less. Here are the donors and
how much they've donated:
rPath - $600
iContact - $1000
CED - $300
Aurora - $1500
Carrboro Coworking - $300
6th Sense - $500
Lulu - $1000 (Allocated for T-Shirts)
Alterthought - $425 (Allocated for T-Shirts)
Raleighlist - $375
FAQ
1) How do we handle paying for things? Is there an entity (BarcampRDU) that we can have things billed to or do we need to be reimbursed (which would be tricky for some of the more expensive stuff)?
We will try to get the donors to write checks directly to the vendors as often/much as possible. There is no entity officially. Any out of pocket transactions will probably go through Fred at this time.
