This is the planning/coordination page

Current Status

• Venue == Technical Training Resources
  • Pics are up http://home.thaumatocracy.com/venues/ttr
  • The place looks too small to hold 80-100 people, Another venue should be considered.
• Date == Weekend of June 2
• No Sponsors
• No Merch
• Got LOTS of interested people
• Got Logos
• Got a blog (http://barcampsd.org)
• Got this wikipage
• Got irc (see below)

What we need

• Need a venue before we get a date
• See below for a consistently-updated to-do list

I encourage you, if you know of a possible venue - to research the venue, take pictures of it

talk to their management and find out how feasible the place is. I've found a handful of places

but I only got as far as their register jockey droids who just gave me a card and told me to

call someone. I'll be following up with the 6 places I have in the next few days. Any

additional venues you find, either pass the info to me or follow up with them yourselves

and post any pertinent data here

-Dan

Venue Checklist

Stuff we absolutely have to have

• Parking for ~150 people
• Power
• The possibility of internet (even if its temporary)
• Spending the night (this seems to be a big one)
• 3-6 seperate rooms for presentations
• One large area for congregating, announcements etc
• Enough space for 3/4ths of people to spend the night
• Restrooms that arent filthy

Stuff that would be helpful

• Do they allow sleepovers?
• Can we have boozes?
• If the venue has tables, and chairs
• If the venue has internet already
• If the venue has projectors, and a screen
• If the venue has a bar, or refrigerators - places to keep food/drink/water/etc
• If the place has large trashcans or cleanup equipment handy

In-Flight data

• BarcampSDAlpha collaboration meeting April 10. Gordon Beircsh in Mission Valley at 7pm (its a tuesday) email dan for info (dan@atensyndicate.com)
• BarcampSDAlpha backchannel - irc.freenode.net #barcampsd - we have a bot now too!

Stuff to think about

• sessions wanted section see below
• swipe code of conduct from http://barcamp.wordpress.com/2007/03/26/trolls-stalkers-and-barcamps-how-to-deal/
• give radios to the staff or no?
• use upcoming.org - mention we're looking for sponsors (once we have a date set)
• use military-style pseudonyms for sessions, irc, etc to keep up with theme.
• http://barcamp.org/BarCampVancouverPlanning http://www.cleverclevergirl.com/?p=10 - good reference guides

To Do List (when you do something, strike it out and sign it)

If you know ANYBODY at any of these place that could help us out contact dan (dan@atensyndicate.com), or on irc.freenode.net in #barcampsd

1. Find a Venue
1. Westwood Club
1. Do they charge?
2. What kind of layout do they have? pictures are up
3. Whats their availability
4. What kind of bandwidth can we get there for the weekend? (sky river?)
2. Technical training resources
1. Details? More pictures of venue?
2. Is it okay to spend the night there?
3. 4S ranch welcome center they dont rent out
4. Rancho Bernardo Rec Center
1. Left them a business card, and got the rental paperwork, need to call them
5. Epicenter
1. Got a card, need to call them
6. Jumping Turtle
1. Got three promoters contact info, need to call them
2. Called 'jon', hes going to get back to me monday 4/9
7. 4S ranch boys and girls club
1. Got contact info for project manager, need to call
2. Called spoke with VP of Ops, shes going to email me info on monday 4/9
8. Soma
1. Does anybody have a contact at soma? this place would be VERY cool
9. The Hornblower
1. Anyone interested in barcamp on a boat for 2 days?
2. Set a Date
3. Create an online entity (Done by Dan and Lisa)
1. Put up a place for session suggestions or voting
4. Identify Sponsors
1. Put together sponsor flyers, paperwork etc
2. Contact sponsors in the 250-500 dollar range (or more?)
3. Get cashiers checks, loaner equipment, etc from sponsors
5. Work on Logos/Creative, identify merch,
1. get hands on merch
6. Put Together Schedule for daily stuff
1. Times for food
2. A/V equipment deployment
3. hubs, switches, cabling and power
4. Asset tracking / check in list with serial numbers (so nothing gets poached)
5. Think of other stuff to do - (Lockpicking treasure hunt? Firebreathing tutorial? Something photography related?)
7. Find places that are yummy who cater (vegeterian stuff too)
8. Identify what other ancillary stuff we need
1. Fooding Utensils (napkins, cups, plates, forks, knives, chopsticks... hand grenades?)
2. Trashcans
3. Cleanup gear
4. Folding tables
5. Power strips/surge protectors
6. Extention cords
7. potentially lamps, and lighting
8. external speakers

perks for sponsors

• new product gimmies
• talent pool sponsorship
• company buy in - for their new stuff
• new product demos
• recruitment