This is the planning/coordination page

Current Status

• Venue might be Technical Training Resources
  • Can someone talk to Bo and get some more details about that 'other space' we talked about during dinner?
• Date == Weekend of June 2
• No Sponsors
  • Perhaps Microsoft
  • if you know ANYBODY that would like to sponsor, contact dan: dan@atensyndicate.com
• No Merch
• Got Logos
• Got a blog: http://barcampsd.org
• Got this wikipage
• Got irc (see below)

What we need

• Confirmed sponsors
• A budget for tshirt stuff (-withinn 50-100 dollars?- Talk to Cannibal and Ryan, theyre the tshirt guys)
• A budget for meals ( do we have a food person yet? no but Alex is Mr. Budget)
• Wifi for the 'cookout/parkinglot area' (I'll see who I can contact for belkin Wifi/WDS hardware)
• A grill?
• What are we gonna use the parking lot space for? ideas?
• .. add stuff here?

Venue Checklist (For .. historical value?)

Stuff we absolutely have to have

• Parking for ~150 people
• Power
• The possibility of internet (even if its temporary)
• Spending the night (this seems to be a big one)
• 3-6 seperate rooms for presentations
• One large area for congregating, announcements etc
• Enough space for 3/4ths of people to spend the night
• Restrooms that arent filthy

Stuff that would be helpful

• Do they allow sleepovers?
• Can we have boozes?
• If the venue has tables, and chairs
• If the venue has internet already
• If the venue has projectors, and a screen
• If the venue has a bar, or refrigerators - places to keep food/drink/water/etc
• If the place has large trashcans or cleanup equipment handy

In-Flight data

• The meeting was FRIGGIN AWESOME
• BarcampSDAlpha backchannel - irc.freenode.net #barcampsd - we have a bot now too!

Stuff to think about

• sessions wanted section see below
• swipe code of conduct from http://barcamp.wordpress.com/2007/03/26/trolls-stalkers-and-barcamps-how-to-deal/
• give radios to the staff or no? (people seemed to dig this)
• use upcoming.org - mention we're looking for sponsors (once we have a date set)
• use military-style pseudonyms for sessions, irc, etc to keep up with theme. only if the military logo is chosen
• http://barcamp.org/BarCampVancouverPlanning http://www.cleverclevergirl.com/?p=10 - good reference guides

To Do List (when you do something, strike it out and sign it)

If you know ANYBODY at any of these place that could help us out contact dan (dan@atensyndicate.com), or on irc.freenode.net in #barcampsd

1. Find a Venue done!
2. Set a Date done!
3. Create an online entity (Done by Dan and Lisa)
1. Put up a place for session suggestions or voting done, here! and yahoo groups
4. Identify Sponsors working on it, got 13 possibles -dan
1. Put together sponsor flyers, paperwork etc working on a PDF document to hand out -dan
2. Contact sponsors in the 250-500 dollar range (or more?)
3. Identify events sponsors can .. sponsor! Working on it! -dan
1. Powerpoint Karaoke
2. Half-Baked
3. Meals
4. T-Shirts
5. Alcohol
6. Event Insurance
7. Snacks, Drinks
8. Game systems (xbox, ps3, etc)
9. Wireless hardware (belkin?)
10. Other Merch, and giveaways
4. Get cashiers checks, loaner equipment, etc from sponsors
5. Work on Logos/Creative, identify merch,
1. get hands on merch
6. Put Together Schedule for daily stuff
1. Times for food
2. A/V equipment deployment
3. hubs, switches, cabling and power
4. Asset tracking / check in list with serial numbers (so nothing gets poached)
5. Think of other stuff to do - (Lockpicking treasure hunt? Firebreathing tutorial? Something photography related?)
7. Find places that are yummy who cater (vegeterian stuff too)
8. Identify what other ancillary stuff we need
1. Fooding Utensils (napkins, cups, plates, forks, knives, chopsticks... hand grenades?)
2. Trashcans
3. Cleanup gear
4. Folding tables
5. Power strips/surge protectors
6. Extention cords
7. potentially lamps, and lighting
8. external speakers

perks for sponsors

• new product gimmies
• talent pool sponsorship
• company buy in - for their new stuff
• new product demos
• recruitment

Sponsorable Items