Current Status

• Venue is Technical Training Resources -- thanks Bo!
  • Can someone talk to Bo and get some more details about that 'other space' we talked about during dinner?
• Date == Weekend of June 2
• No Sponsors
  • Perhaps Microsoft
  • if you know ANYBODY that would like to sponsor, contact dan: dan@atensyndicate.com
• No Merch
• Got Logos
• Got a blog: http://barcampsd.org
• Got this wikipage
• Got irc (see below)
• Got Tasks assigned!
  • Project Manager (aka Cat Herder): Patrick/moko
  • Sponsor Wrangler: Dan/viss
  • Public Relations: Lindsey
  • Budget: Alex/emp and Patrick
  • Shirts: Billy/cannibal and Phelan
  • Venue: Harry (along with Bo at TTR)
  • Blog: Lisa/adora
  • Logo: waiting for Enrique/nrek to throw a few more in the pot

What we need

• Confirmed sponsors
• A budget for tshirt stuff
• A budget for meals
• Wifi for the 'cookout/parkinglot area' (I'll see who I can contact for Belkin Wifi/WDS hardware)
• A grill?
• What are we gonna use the parking lot space for? Ideas?
• .. add stuff here?

volunteer cameramen

If you have a laptop and a webcam and are willing to commit them to a room, please add your name here. We'll probably meet up in advance so we can make sure everyone has a working rig. We may have to coordinate a bit to make sure most/all presentations are covered. I know I don't really want to leave my laptop unattended.

Venue Checklist (For .. historical value?)

Stuff we absolutely have to have

• Parking for ~150 people
• Power
• The possibility of internet (even if its temporary)
• Spending the night (this seems to be a big one)
• 3-6 seperate rooms for presentations
• One large area for congregating, announcements etc
• Enough space for 3/4ths of people to spend the night
• Restrooms that arent filthy

Stuff that would be helpful

• Do they allow sleepovers? => Yes, in the classrooms and breakroom but not in hallways
• Can we have boozes? => Yes, but any misbehavior will result in getting booted
• If the venue has tables, and chairs => Yes, it's a classroom setting
• If the venue has internet already => Yes, it's a classroom setting
• If the venue has projectors, and a screen => Yes, it's a classroom setting
• If the venue has a bar, or refrigerators - places to keep food/drink/water/etc
• If the place has large trashcans or cleanup equipment handy

In-Flight data

• The meeting was FRIGGIN AWESOME
• BarCampSanDiego backchannel - irc.freenode.net #barcampsd - we have a bot now too!

Stuff to think about

• sessions wanted section see below
• swipe code of conduct from http://barcamp.wordpress.com/2007/03/26/trolls-stalkers-and-barcamps-how-to-deal/
• give radios to the staff or no? (people seemed to dig this)
• use upcoming.org - mention we're looking for sponsors (once we have a date set)
• use military-style pseudonyms for sessions, irc, etc to keep up with theme. only if the military logo is chosen
• http://barcamp.org/BarCampVancouverPlanning http://www.cleverclevergirl.com/?p=10 - good reference guides

To Do List (when you do something, strike it out and sign it)

If you know ANYBODY at any of these place that could help us out contact dan (dan@atensyndicate.com), or on irc.freenode.net in #barcampsd

1. Find a Venue done!
2. Set a Date done!
3. Create an online entity (Done by Dan and Lisa)
1. Put up a place for session suggestions or voting done, here! and yahoo groups
4. Identify Sponsors working on it, got 13 possibles -dan
1. Put together sponsor flyers, paperwork etc working on a PDF document to hand out -dan
2. Contact sponsors in the 250-500 dollar range (or more?)
3. Identify events sponsors can .. sponsor! Working on it! -dan
1. Powerpoint Karaoke
2. Half-Baked
3. Meals
4. T-Shirts
5. Alcohol
6. Event Insurance
7. Snacks, Drinks
8. Game systems (xbox, ps3, etc)
9. Wireless hardware (belkin?)
10. Other Merch, and giveaways
4. Get cashiers checks, loaner equipment, etc from sponsors
5. Work on Logos/Creative, identify merch,
1. get hands on merch
6. Put Together Schedule for daily stuff
1. Times for food
2. A/V equipment deployment
3. hubs, switches, cabling and power
4. Asset tracking / check in list with serial numbers (so nothing gets poached)
5. Think of other stuff to do - (Lockpicking treasure hunt? Firebreathing tutorial? Something photography related?)
1. We could play games of Mini-Mao or Mafia
7. Find places that are yummy who cater (vegeterian stuff too)
8. Identify what other ancillary stuff we need
1. Fooding Utensils (napkins, cups, plates, forks, knives, chopsticks... hand grenades?)
2. Trashcans
3. Cleanup gear
4. Folding tables
5. Power strips/surge protectors
6. Extention cords
7. potentially lamps, and lighting
8. external speakers

perks for sponsors

• new product gimmies
• talent pool sponsorship
• company buy in - for their new stuff
• new product demos
• recruitment

Sponsorable Items