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BarCampSanDiegoPlanning

This version was saved 16 years, 5 months ago View current version     Page history
Saved by PBworks
on September 24, 2007 at 8:11:38 am
 

 

  1. Current Status
    1. Next Steps
    2. Sponsors
  2. Venue Checklist
    1. Stuff we absolutely have to have
    2. Stuff that would be helpful

 

Current Status

  • Venue is unknown
  • Date == planning on weekend of 10 November, depends on venue

 

Next Steps

  • Identfy a Venue
  • Prepare sponsor PDF/Paperwork
  • Round up sponsors

 

 

Sponsors

  • I'll have this somewhat-populated sometime friday --dan

 

Venue Checklist

Here is a quick little grid we can use to post what we find out about venues!

I've put the ocean and TTR in as examples.

Venue cost rooms seating internet insurance permits sleeping notice gear
The ocean none none none none none none sure! none none
TTR none 3 + small central area need chairs yes they'll cover none yes 3 weeks yes

 

Stuff we absolutely have to have

  • Parking for ~100 people
  • Power
  • The possibility of internet (even if its temporary)
  • Spending the night (this seems to be a big one)
  • 3-6 separate rooms for presentations (TTR has 3 + courtyard)
  • One large area for congregating, announcements etc
  • Enough space for 1/4ths of people to spend the night
  • Restrooms that aren't filthy
  • Event Insurance (if the venue doesnt have it)
  • Does the venue have a preferred venue for catering?
  • Is the venue a contribution to our cause (free) or for cash?
  • How much notice do they need for us to commit?
  • Are there any permits required?

 

Stuff that would be helpful

  • If the venue has tables, and chairs
  • If the venue has internet already
  • If the venue has projectors, and a screen
  • If the venue has a PA system or tv's on walls
  • If the venue has a bar, or refrigerators - places to keep food/drink/water/etc
  • If the place has large trashcans or cleanup equipment handy

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