First Planning Session on Thursday, July 10
This page is intended for use by everyone involved in planning the upcoming BarCampVancouver2008. Make any appropriate changes. Happy editing!
Date: September 27th
This is now the Final date, After a vote via Doodle of the 27th versus the 13th, which saw no activity after July 20, the date of the 27th won by a vote if 26 to 25. Unfortunately, no matter which date is chosen, a large group of people will not be able to make it).
Number of projected attendees (based on last year + new) 200-225
This projection has been confirmed by a rapidly growing list of people signed up to attend.
Venues should have 5-6 rooms (for the camp itself) (Minimum of 4 rooms, with one large room for the assembly of all attendees/presenters and where the sign-up board will go, plus some hall / hang out space)
We have broken down the venues into one for the party, and one for the camp the next day. This means:
- Potentially no overnight "camping" -- WorkSpace could be used *just* for camping space overnight. Need to ask.
- Need someone to step up and take care of wifi (ask Joe Bowser et al?). This can be done with a Rogers wireless modem + a couple of access points. Estimated cost for a broadband hookup for the day: $300
- Potentially multiple locations / spaces on Granville Island, with one central gathering area (e.g. Granville brew pub + outdoor shelter). If the weather is decent, this could work well. (There's a lot of enthusiasm in the group for a Granville Island BarCampVancover.)
- Emily Carr + ?) - still need to find out if there are some viable rooms there.
- Raul / Megan / Jordan have some party / main venue follow-ups to do toot sweet
Further Brainstorming on Venues:
(Jordan and Megan scouting and sussing out, DB looking into theatre space. Raul is joining the venue/party organizing committee)
Venues:
- Has it overgrown Workspace? - It has (as of July 24th).
- UBC Robson Square - will call. This is often expensive.
- Business Objects
- Electronic Arts - will check with them
- Wask Centre for Dialogue - will call
- SFU Harbour Centre - will call
- BCIT Downtown campus - will call
- Centre for Digital Media - The Hangar - nope - they do not want out-of-house events booking in any more. Not well equipped for it (Can you say power cords, wi-fi challenge?) However, Raul is making call re. other buildings.
- Emily Carr - being used for New Forms Festival, but would be great to be in a space of their properties as well.
- Arts Club Theatre - love GI locale - Main Stage is not available, but Revue Theatre may be. Cost is about $1050 for 8 hours. It's probably a little negotiable.
- Playwright Theatre Club - love GI locale - DB has a call into them, waiting for return It's an 85-person
Theatre space, and would probably cost about $500 for the day. DB will have more solid details on pricing and availability later in the week
- False Creek Community Centre - love GI locale
- Granville Island Brew Pub - Meg has a connection there - maybe not for right for this/don't know space well, will discuss with JB
- Vancouver Public Library - will call
- Van City
- Vancity Film Centre
- Scotiabank Theatre
- Mount Pleasant Community Centre (for party?) - Raul will call
- Heritage Hall (for party) - Raul will call
- UBC IRES (Institute for Resources, the Environment and Sustainability) - Raul will check with them
We will use EventBrite for tickets
Budget was $6500 (1300 sponsors)
Food (don’t need to brainstorm on it now)
Subcamps
- WordpressCamp - Rebecca Bolwitt + someone else
- PhotoCamp - Kris Krug + someone else. There needs to be someone to organize -- Jordan going to follow up with some people
T-Shirts - NOT PINK - As usual, this is the most contentious issue. Megan likes Firefox logo colours - bright blue and burnt orange.
Sponsors: $10 * $500 - Darren Barefoot
Sponsor Letter
Benefits, etc.
Sponsor Slots:
- Party - 5
- Wi-fi - 1
- Food - 2
- Venue - 1
Budget from previous year: BarcampVancouver2007Planning
+ Boris will share a general public link to the budget after he's gotten some more feedback.
Wiki Gardner - David D.
Other items:
Upcoming: VinoBarCamp
