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PCamp Planning

This version was saved 14 years, 9 months ago View current version     Page history
Saved by Oliver Wellington
on June 10, 2009 at 7:48:38 am
 

Back to PCamp Main Page

 

This page is PCamp's public to-do list.  We're looking for volunteer organizers to take on any of these components.  Also, we're interested in finding sponsors who can make donations to support these components.

 

If you think you can help with any component, please make a comment below and email the organizers at participationcamp@gmail.com

 

Website

  • Update schedule/logistics pages to reflect location and schedule details
    • Assigned to mattcoop
  • Create a means of aggregating all content tagged with PCamp09 into a page on the site
    • Need a volunteer web developer
  • Website redesign - a simple once-over to make the site more intuitive

 

Documentary Photo/Video

  • A short promo video explaining the basic idea of PCamp and driving registration
  • A short video explaining the specifics of the unconference, open space methods, virtual component
  • Videographer for both days of event
  • Photographer for both days

 

Virtual Pcamp

  • Configure room for broadcasting out to virtual community
  • Configure room to broadcast virtual session to physical event

 

Physical Space

Pcamp will be help at NYU's ITP building at 721 Broadway in New York City

 

Matt and Oliver will be doing a walkthrough of the space Thursday, June 11th, at noon, Please add any tech items/space needs you would like them to investigate.

 

  • Volunteers (8 needed)
    • Registration table/Greeters
    • Production Assistants
    • Event setup, breakdown
  • Audio/Visual/Tech
    • Live webcasting of multiple rooms
      • Look into Apple Sponsoring using new iPhone's streaming video
    • Recording of some sessions
    • Managing content on display screens
    • Additional power outlets?
    • Broadcast out room
      • Small room with:
        • lighting
        • audio
        • video
        • LCD presentation screen
    • Broadcast in room
      • projection screen with audio in classroom
  • Space Design
    • Creating the open grid
    • Signage (welcome, restrooms, etc.)
    • Creative decoration
  • Catering
    • Supply breakfast
    • Supply light afternoon snacks (lunch if we raise enough $)

 

 Promotion

  • Collateral
    •  Stickers and posters/flyers to use at events preceding/during PCamp
    • T-Shirts for all attendees?  First 100?
    • Designer needed for collateral or else Oliver will do it himself and no one will want to wear the T shirts.
  • Press Release
    • Need to issue a press release at the appropriate time - June 13th
    • Need to draft press release
  • Social Media Strategy
    • Need volunteers to host the following
      • Twitter account
      • Facebook group
      • LinkedIn group
  • Targeted outreach
    • Members of government
    • Attendees of Personal Democracy Forum

    • Virtual attendees

 

Sponsorship

  • Draft list of potential sponsors
  • Reach out to sponsors systematically
  • Create event budget
  • Add donation and sponsorship mechanism (Not an Alternative)

 

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