PresentationCampLA

Budget - PresentationCampLA

Sponsors - PresentationCampLA

Planning Task List

(please cross out when it's done)

Timing

• Saturday, June 20, 2009

Overall planning (need a volunteer to lead/coordinate)

• Create a budget Budget - PresentationCampLA
• Select a location for a mixer
• Select a location for the event; sign contract and put down deposit  (Cliff)
• Decide on a cap for event - 100 people
• Set up event on Eventbrite and monitor registrations (Cliff)
• Decide on fee for the event ($10?)
• Should we offer scholarships?
•  

Sponsors (need a volunteer to lead/coordinate) Sponsors - PresentationCampLA

• Find sponsors

Publicity (need a volunteer to lead/coordinate)

• Create a communications plan 
• Create a social media plan 

Set up a Facebook event page (Cliff)

Set up a Twitter account pcampLA (Cliff)

Encourage use of hashtag, blog mentions, site badges, etc.

Ask people to talk it up on Facebook, Twitter, etc.

Draft and send press release to LA Times, Larchmont Chronicle, area bloggers, etc.

• Add to PresentationCamp Google Groups, SlideShare blog, Mindjet blog, etc.
•  

Tech (need a volunteer to lead/coordinate)

BlankSpaces has a 15M DSL connection that covers 40 people. They have a T1 available that could be used.

• We need an additional router to cover 60 people, and to coordinate set up with BlankSpaces tech people.
• 3 projectors
• 3 stand-alone screens
• White Boards
• Someone to be in charge of Photo Video Audio Streaming or Stickam or Skype

Non-tech (need a volunteer to lead/coordinate)

• Breakfast
• Lunch
• Coffee/Tea

BlankSpaces will provide 50-60 chairs, and has plenty of workspaces

• Rent 40 chairs from Pico Party Rentals
• Set up and clean up volunteers