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Planning - PresentationCampLA

This version was saved 14 years, 10 months ago View current version     Page history
Saved by cliff@bbpmedia.com
on April 25, 2009 at 1:18:08 pm
 

PresentationCampLA

Budget - PresentationCampLA

Sponsors - PresentationCampLA

Planning Task List

(please cross out when it's done)

Plan the logistics (need a single volunteer to lead/coordinate overall, and a volunteer for each task)

  • Create a budget Budget - PresentationCampLA
  • Select a location for the event; sign contract and put down deposit  (Cliff)
  • Decide on a cap for event - 100 people
  • Set up event on Eventbrite and monitor registrations (Cliff)
  • Decide on fee for the event ($10?)
  • Should we offer scholarships?
  • Someone in charge of space allocation in advance - and to coordinate with second person who facilitates session schedule
  • Someone to set up sign-in table, print out Eventbrite in advance
  • Select a location for a mixer and make arrangements
  • Rent, pick up and drop off 40 chairs from Pico Party Rentals
  • Get volunteers for set up
  • Get volunteers for clean up

Find sponsors (need a volunteer to lead/coordinate) Sponsors - PresentationCampLA

Publicize the event (need a single volunteer to lead/coordinate overall, and a volunteer for each task)

  • Create a communications and social media plan
  • Set up a Facebook event page (Cliff)
  • Set up a Twitter account pcampLA (Cliff)
  • Draft and send press release to LA Times, Larchmont Chronicle, area bloggers, etc.
  • Add event to Craigslist events, Larchmont Chronicle, Weekly papers
  • Encourage use of hashtag, blog mentions, site badges, etc.
  • Ask people to talk it up on Facebook, Twitter, etc.
  • Add to PresentationCamp Google Groups, SlideShare blog, Mindjet blog, etc.
  •  

Arrange technology (need a volunteer to lead/coordinate) (need a single volunteer to lead/coordinate overall, and a volunteer for each task)

BlankSpaces will provide: 

  • A 15M DSL connection that covers 40 people
  • Wireless mic system (please check)
  • A T1 available that could be used.
  • 2 installed data projectors in 2 rooms
  • Standard whiteboards and glass-walled offices that can be used as whiteboards

We need:

  • An additional router to cover 60 people, and to coordinate set up with BlankSpaces tech people.
  • 3 projectors (Cliff, Lisa, and _____ )
  • 3 stand-alone screens (Colleen, __________, ____________)
  • Someone to be in charge of photo documentation of event
  • Someone to handle youstream.tv, other Video Audio Streaming or Stickam or Skype

Arrange for food (need a volunteer to lead/coordinate) (need a single volunteer to lead/coordinate overall, and a volunteer for each task)

  • Order, pay for, and pick up coffee/drinks/water & morning snacks. Cooler, ice, cutlery, etc.
  • Order, pay for, and pick up lunch
  • Order, pay for, and pick up afternoon snacks

 

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